Job SummaryJ
We are seeking a highly organized, proactive, and dependable Administrative Assistant to provide administrative and operational support in a private professional office in Carolina, Puerto Rico.
The ideal candidate is detail-oriented, resourceful, comfortable with technology, and capable of managing multiple priorities with minimal supervision. This position requires excellent communication skills, strong follow-through, sound professional judgment, and a high level of discretion and confidentiality.
We are looking for someone who takes initiative, anticipates needs, follows through on assignments, and contributes to keeping daily office operations organized and efficient.
Responsibilities
- Provide direct administrative and operational support to management.
- Manage calendars, appointments, meetings, reminders, and scheduling.
- Monitor and respond to phone calls, emails, messages, and general office communications.
- Prepare and organize correspondence, documents, reports, spreadsheets, and presentations.
- Maintain organized digital and physical files and confidential records.
- Track pending matters, deadlines, appointments, and assigned tasks to ensure timely follow-up.
- Coordinate communications and follow-up with vendors, service providers, clients, and other professional contacts.
- Request quotes, coordinate services, and follow up on purchases and administrative matters.
- Conduct online research and organize information as requested.
- Maintain calendars, contact lists, databases, and administrative tracking systems.
- Assist with the coordination and organization of meetings, activities, appointments, and special projects.
- Provide basic support with digital platforms and social media when needed.
- Perform general office and administrative duties as assigned.
Qualifications
- Previous administrative assistant, executive assistant, office coordinator, or similar experience preferred.
- Associate degree or bachelor’s degree in Business Administration, Office Administration, Communications, or a related field preferred.
- Excellent written and verbal communication skills in Spanish.
- Functional proficiency in English.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Comfortable using Google Workspace, electronic calendars, cloud storage, and other digital productivity tools.
- Strong organizational and time-management skills.
- Excellent attention to detail and ability to manage multiple priorities.
- Ability to work independently and take initiative.
- Strong follow-up and problem-solving skills.
- Professional demeanor and excellent interpersonal skills.
- Basic familiarity with social media and digital platforms is preferred.
Confidentiality
This position involves access to confidential and sensitive business information. The selected candidate must demonstrate excellent judgment, discretion, professionalism, and the ability to maintain strict confidentiality at all times.
Ideal Candidate
We are particularly interested in candidates who are proactive and highly organized. The successful candidate should be someone who does more than complete assigned tasks—they should be able to anticipate needs, identify priorities, follow through consistently, and help keep the office organized and running efficiently.
Position: Full-timeWork Location: In person – Carolina, Puerto Rico
Tipo de puesto: Tiempo completo
Sueldo: $12.00 - $15.00 la hora
Lugar de trabajo: Empleo presencial
