Description:
Location: Leawood, KS (corporate in-office)
Executive Assistant & Office Manager
The Office Manager & Executive Assistant is a trusted partner to executive leadership, responsible for both high-level administrative support and the seamless operation of the office. This role combines executive assistance, financial coordination, and operational oversight to ensure efficiency, organization, and a professional environment across the business. With a proactive and highly discreet approach, this individual enables leadership to focus on strategic priorities while maintaining structure across day-to-day operations.
Who We Are:
With over 30 years of experience, 6,300 units and 26 properties across the Midwest and Texas, Nolan Living is known for excellence, integrity, and heart. Our 200+ team members are passionate about delivering exceptional living experiences—and we’re looking for someone like you to help us continue that legacy.
What You'll Love About This Role:
- Competitive pay with opportunities for advancement
- Generous PTO and up to 15 paid holidays
- 401(k) with company match
- Health, dental, and vision insurance
- Company-paid life insurance
- Health Savings Account with company match
- Flexible Spending Account
- Ongoing training and career development
What You'll Do:
- Provide high-level administrative and personal support to executive leadership, including managing schedules, coordinating priorities, organizing documents, and overseeing confidential business information with discretion
- Manage executive administrative tasks such as expense processing, credit card and account reconciliations, bill payments, and coordination of subscriptions, services, and personal obligations
- Support financial and operational processes by maintaining and reconciling accounts and credit cards, assisting with QuickBooks entries, and preparing financial reports and documentation on a monthly, quarterly, and annual basis
- Coordinate tax preparation and financial compliance processes by collecting, organizing, and submitting documentation to accountants, and assisting with audit support, and annual filings
- Manage front desk and office operations, including receiving mail, signing for packages, greeting visitors and vendors, and creating a professional and welcoming office environment
- Maintain organization, cleanliness, and functionality of office and shared spaces, including managing supplies, vendor services, and communication with building management
- Coordinate logistics for meetings, executive schedules, company events, and team gatherings, including quarterly meetings and annual conferences
- Receive, review, and route important documents such as tax notices, insurance materials, and financial statements to appropriate internal or external stakeholders
- Maintain spreadsheets, tracking tools, and reporting systems for financial activity, distributions, charitable contributions, and operational data
- Support additional operational needs, including assisting with licensing, credit applications, new account setup, and special projects as they arise
- Provide general administrative and cross-functional support to ensure smooth day-to-day business operations across the organization
Requirements:
What You'll Bring:
- Unimpeachable integrity, serving as a trusted steward of information and fostering a culture of accountability, transparency, and professionalism across the organization.
- Proven experience supporting senior executives, office operations or a similar high-responsibility administrative role.
- Strong organizational and time management skills with exceptional attention to detail
- Ability to manage multiple priorities and work independently in a fast-paced, dynamic environment.
- Strong communication skills, both written and verbal, with the ability to interact effectively across all levels of the organization.
- Financial and administrative acumen, including experience in expense management, reconciliations, or bookkeeping (QuickBooks, Concur)
- Proficient in Microsoft Office and other business systems
- Proactive, resourceful, and solution-oriented mindset
Additional Details:
- High school diploma required, bachelor's degree preferred.
- Experience in real estate, finance, or multi-entity business environment is a plus.
- Work is performed in a professional, in- office environment.
- Background check, Driver’s License and E-Verify required.
- Bilingual proficiency in English and Spanish would be a plus.
- Nolan Living is proud to be an Equal Opportunity Employer
- Office Manager will report to the VP, People & Talent
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