Finance Manager Position
Good Neighbor Settlement House (GNSH)
Location: Brownsville, Texas
Supervisor: Executive Director
Classification: Full-Time, Exempt
Starting Salary Range: $60,000 annually, commensurate with experience and qualifications
How to Apply
Please submit a current resume and three professional references, including a phone number and email address for each reference.
About Good Neighbor Settlement House
Good Neighbor Settlement House (GNSH) is a multi-service nonprofit organization serving individuals and families in Brownsville, Texas. Since 1953, GNSH has worked to address hunger, homelessness, and basic needs by providing food assistance, meals, hygiene services, case management, housing support, street outreach, and other essential services.
GNSH administers a diverse portfolio of government grants, foundation funding, contracts, donations, and other restricted and unrestricted revenue. Strong financial management, accurate grant accounting, timely reporting, and effective internal controls are essential to the organization's operations and long-term sustainability.
Position Summary
The Finance Manager is responsible for the day-to-day financial operations of Good Neighbor Settlement House and plays a key role in ensuring the organization's financial accuracy, compliance, accountability, and sustainability.
Reporting directly to the Executive Director, the Finance Manager provides timely and accurate financial information to organizational leadership and the Board of Directors and works closely with program and administrative staff to ensure effective financial management across the organization.
The Finance Manager is responsible for accounting operations, budgeting, financial reporting, grant and contract financial management, accounts payable and receivable, payroll coordination, cash management, bank reconciliations, audit preparation and support, internal controls, and financial compliance.
The position requires strong attention to detail, sound judgment, organization, accountability, and the ability to independently manage multiple deadlines and financial priorities.
Essential Duties and Responsibilities
- Manage the organization's day-to-day financial operations and maintain accurate, complete, and timely financial records.
- Maintain the organization's accounting system and ensure transactions are accurately recorded and properly classified in QuickBooks.
- Prepare timely monthly financial reports, including the Statement of Financial Position, Statement of Activities, budget-to-actual reports, and other financial reports requested by the Executive Director or Board.
- Provide financial analysis and information to support organizational planning and decision-making.
- Assist the Executive Director in monitoring the organization's overall financial position, cash flow, revenue, expenditures, and budget performance.
- Identify significant budget variances, cash-flow concerns, compliance issues, or other financial risks and promptly communicate them to the Executive Director.
- Maintain organized and complete financial records and supporting documentation.
- Coordinate the development of the organization's annual operating budget in collaboration with the Executive Director and department leadership.
- Monitor actual revenue and expenditures against approved organizational and grant budgets.
- Prepare budget-to-actual reports and assist leadership in identifying and addressing significant variances.
- Assist with budget revisions, financial projections, cash-flow planning, and other financial analyses as needed.
- Support mid-year and periodic budget reviews.
- Maintain accurate financial records for government grants, foundation grants, contracts, donations, and other restricted funding.
- Monitor grant and contract expenditures to ensure funds are used in accordance with approved budgets, funding restrictions, grant agreements, and applicable regulations.
- Maintain systems to track grant budgets, expenditures, available balances, reimbursement requests, reporting deadlines, and grant periods.
- Monitor grant spending to ensure funds are appropriately and timely expended within the applicable funding period.
- Prepare or support financial portions of grant applications, budgets, reimbursement requests, amendments, and financial reports.
- Ensure grant expenditures are properly supported by complete and accurate documentation.
- Work closely with the Executive Director, Compliance and Grants staff, and program leadership to ensure alignment between program activities, grant requirements, budgets, expenditures, and reporting.
- Promptly identify and communicate potential grant underspending, overspending, questioned costs, reimbursement delays, or compliance concerns.
- Oversee accounts payable and accounts receivable functions.
- Ensure invoices and payment requests are properly reviewed, approved, coded, documented, and processed in a timely manner.
- Prepare checks and electronic payments in accordance with organizational policies and required approval procedures.
- Monitor outstanding receivables, including grant and contract reimbursements, and follow up on delayed payments as appropriate.
- Ensure electronic funds transfers and recurring payments are processed timely to avoid penalties or disruption of services.
- Ensure debit card and credit card transactions are properly documented, approved, and recorded.
- Maintain accurate vendor records and supporting documentation.
- Maintain accurate records for all organizational bank accounts.
- Complete monthly bank and credit card reconciliations accurately and timely.
- Monitor cash balances and communicate potential cash-flow concerns to the Executive Director.
- Ensure deposits are accurately recorded and properly documented.
- Maintain appropriate controls over checks, electronic payments, debit cards, petty cash, and other financial transactions.
- Coordinate biweekly payroll processing and ensure employee time records and payroll information are submitted accurately and timely.
- Review payroll reports for accuracy before or immediately following processing.
- Ensure payroll expenses are properly allocated to programs, grants, and funding sources.
- Maintain appropriate payroll documentation and records.
- Coordinate with the organization's payroll provider regarding payroll matters, tax filings, W-2s, and other required documentation.
- Ensure payroll-related deadlines and reporting requirements are met.
- Coordinate financial preparation for the organization's annual independent audit and other financial reviews or monitoring visits.
- Maintain financial records and supporting documentation in an organized and audit-ready manner throughout the year.
- Prepare requested schedules, reconciliations, reports, and supporting documentation for auditors.
- Serve as a primary financial contact during the audit process and respond timely to audit requests.
- Assist in implementing audit recommendations and corrective actions.
- Ensure compliance with organizational financial policies, grant requirements, contracts, and applicable federal, state, and local regulations.
- Support compliance with applicable federal grant requirements, including Uniform Guidance when relevant.
- Maintain and strengthen appropriate internal financial controls and procedures.
- Ensure adherence to organizational financial policies and procedures related to accounts payable, deposits, grants, payroll, purchasing, banking, cash management, and other financial activities.
- Identify opportunities to improve the efficiency, accuracy, consistency, and sustainability of financial processes.
- Recommend improvements to financial policies, procedures, workflows, and internal controls.
- Assist in developing and documenting financial procedures to ensure continuity of operations.
- Support the preparation of year-end financial records and closing procedures.
- Coordinate the timely preparation and distribution of required W-2 and 1099 forms in collaboration with payroll providers and other external professionals, as applicable.
- Ensure in-kind donations and other reportable contributions are properly documented and recorded.
- Maintain appropriate documentation for tax filings and other annual reporting requirements.
- Work collaboratively with the Executive Director, Assistant Director, program leadership, Compliance and Grants staff, and other employees to support the organization's overall goals.
- Provide financial information needed for grant applications, reports, budgets, Board reporting, and organizational decision-making.
- Communicate financial requirements and deadlines clearly to appropriate staff.
- Provide training and guidance to employees regarding financial procedures and documentation requirements.
- Supervise and train finance staff, interns, or other employees assigned to financial functions, as applicable.
- Perform other duties related to the financial management and operations of the organization as assigned by the Executive Director.
Qualifications
- Bachelor's degree in accounting, finance, business administration, or a related field.
- Minimum of three years of progressively responsible experience in accounting, finance, or financial management.
- Demonstrated experience with financial reporting, budgeting, accounts payable, accounts receivable, reconciliations, and general ledger accounting.
- Proficiency with QuickBooks and Microsoft Office, particularly Excel.
- Strong organizational, analytical, and problem-solving skills.
- High level of accuracy and attention to detail.
- Ability to manage multiple priorities and meet firm deadlines.
- Ability to work independently, exercise sound judgment, and maintain accountability for assigned responsibilities.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality regarding financial, personnel, and organizational information.
- Experience in nonprofit accounting or financial management.
- Experience managing the financial requirements of government grants, contracts, or other restricted funding.
- Experience with federal grant compliance and reimbursement-based funding.
- Supervisory experience.
- Certified Public Accountant (CPA) designation or other relevant professional certification.
- Bilingual in English and Spanish.
- Full-time position, generally Monday through Friday, 40 hours per week.
- Some flexibility in scheduling may be available based on organizational needs.
- Additional hours may occasionally be required to meet payroll, audit, grant reporting, budget, or other critical deadlines.
- This position requires the ability to manage multiple priorities in a dynamic nonprofit environment.
Work is performed primarily in an office environment and involves extended periods of sitting and working at a computer.
Equal Opportunity
Good Neighbor Settlement House is an equal opportunity employer and is committed to maintaining a workplace that values professionalism, respect, and service to the community.
Pay: From $60,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Ability to Commute:
- Brownsville, TX 78520 (Preferred)
Ability to Relocate:
- Brownsville, TX 78520: Relocate before starting work (Preferred)
Work Location: In person
