Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.
Manages calendars and schedules meetings for the Divisional Chief Legal Officer and department staff.
Prepares and types a variety of legal documents and templates using specified styles and formats.
Responds promptly to all communications and emails. Prepares and submits expense reports in a timely manner.
Assists with the review, processing, and submission of external legal and other invoices.
Provides support with contract administration, contract review, and follow-up as requested.
Maintains the contract database and original files. Organizes and maintains paper and electronic files for projects.
Proofreads and organizes all correspondence and documents professionally with correct spelling and punctuation.
Serves as the first point of contact for process servers, inquiries, or issues concerning subpoenas, garnishments, or other legal matters, including maintaining the service of process log.
Adheres to Federal, State, and local regulations (including HIPAA) as they pertain to assigned tasks.
Communicates critical information clearly, accurately, honestly, and concisely in accordance with policies and procedures.
Has 5 years’ experience in legal field; has 0-3 years’ experience in healthcare related law or litigation; either as legal secretary and/or legal assistant; [Required]
Expertise in various computer software and applications to perform legal related tasks, including word processing, spreadsheet, document management, Sharedpoint, Peoplesoft, electronic mail/calendaring and database programs; [Required]
Excellent proofreading and grammar skills, including redline and compare functions in Word; [Required]
Demonstrated ability to interact at a professional level with executives, coworkers, and attorneys; [Required]
Effective communication and organizational skills; [Required]
Demonstrate a positive attitude, the ability to work with others, and a desire to learn; [Required]
Self-motivated and quick thinker; [Required]
Understanding of the culture and working environment in AdventHealth; [Required]
Ability to understand the healthcare regulatory environment; [Required]
Ability to satisfactorily communicate (verbally and written) with senior leadership and all other levels of personnel throughout the organization; [Required]
Demonstrable skill in the use of productivity software including Microsoft Office Suite (Word, Excel, Outlook, and Powerpoint); and [Required]
Must maintain a high level of confidentiality and discretion in all matters, including, but not limited to discretion with discussing personnel/patient related issues. [Required]
E-Billing, Board Portals; [Preferred]
Westlaw, LEXIS; [Preferred]
Lien, UCC Searches, and Florida Courts and business filing portal; [Preferred]
Strong organizational skills; [Preferred]
Online expense reimbursement system such as Concur; and [Preferred]
Demonstrated ability to adapt to new situations and responsibilities. [Preferred]
