Position Overview
The position is responsible for coordinating and managing events based on the needs and requirements of the client and the overall cleanliness of the facility. Have a keen eye for detail and provide outstanding customer service. Be an enthusiastic team member who will provide an excellent guest experience. Must be willing to work evenings and weekends.
If you are passionate about delivering exceptional service and have a knack for event planning, we invite you to apply for the Event Services Coordinator II position. Join us in creating memorable experiences for our clients and guests.
Key Responsibilities
· Gather detailed information on each event when meeting with clients.
· Prepare room schematic for each event, based on the client’s needs.
· Explain to clients our policies concerning security, trash removal, and serving alcohol
· Meet with clients to review event schedule.
· Serve as liaison with vendors such as caterers, DJ’s, bands, etc.
· Inventory audiovisual equipment and ensure all equipment is in good working condition
· Maintain equipment list for each event and ensure all equipment is on hand and in good working condition
· Oversee room setup to ensure the room reflects the schematic
· Manage day-of-the-event needs and changes to ensure event(s) run smoothly.
· Handle client queries on the day of the event and troubleshoot client needs
· Oversee the dismantling and removal of the event and clear the venue efficiently.
· Supervise event support staff during events.
· Oversee bar setup, teardown, and on-site bar staff during events.
· Light reception and office duties.
· Support other related functions as assigned, consistent with the purpose and scope of the position.
Qualifications
· Experience with the coordination of community and other events is preferred
· Must possess the ability to work as part of a team, follow orders and procedures, and complete assigned tasks.
· Must possess the ability to prioritize and multitask.
· Must be able to deal with all levels of personnel courteously and efficiently.
· This position requires frequent and regular communication with clients; ideal applicants will have strong interpersonal communication skills and be able to interact with clients in a helpful, patient, and professional manner.
Job Context: Primarily indoor, occasionally outdoor
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee must frequently stand for long periods, walk, talk, and hear. Use hand to handle objects and reach with hands and arms. The employee is occasionally required to lift more than 30 pounds. Accommodations may be made to help an employee be successful in performing the essential job functions.
Compensation:
· Salary: $18-$22/hour
· Benefits Package:
Experience Fayetteville offers a competitive benefits package for full-time employees including:
· Health, Dental, Vision, and Life Insurance: We pay 80% of employee health care premiums and 60% of covered dependents.
· Medical Flexible Spending Account and Dependent Spending Account
· Employee paid supplemental insurance policies such as disability, life insurance, and more
· We match employee retirement contributions up to 5%.
· Paid Leave: Vacation, holiday, floating holiday, and sick time
EEO and Freedom of Information Act:
Experience Fayetteville is an equal opportunity employer.
All applications are subject to potential public disclosure under the Arkansas Freedom of Inforation Act.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Experience:
- Events management: 1 year (Preferred)
- Customer service: 2 years (Preferred)
Ability to Commute:
- Fayetteville, AR 72701 (Required)
Ability to Relocate:
- Fayetteville, AR 72701: Relocate before starting work (Required)
Work Location: In person
