Job Summary
We are seeking a highly organized, proactive, and energetic Office Administrator / Administrative Assistance to join our growing team in Paramus, NJ. This is a fast-paced, on-site role ideal for someone who thrives on communication, multitasking, and getting things done efficiently.
The ideal candidate is detail-oriented, dependable, and confident handling high-volume phone communication, client outreach, CRM management, and daily office operations. You should enjoy staying organized, supporting team operations, and taking ownership of tasks from start to finish.
If you are someone who takes initiative, follows through, and has an obsession with productivity, organization, and execution, we’d love to hear from you.
Key Responsibilities
- Handle high-volume inbound and outbound phone communication with excellent phone etiquette
- Conduct client outreach and follow-up communication in a professional and timely manner
- Maintain and update CRM systems accurately, ensuring all customer and operational information is current
- Coordinate scheduling, appointments, meetings, and calendar management for staff and leadership
- Perform accurate data entry, document preparation, filing, and administrative record keeping
- Manage incoming and outgoing emails, mail distribution, and office correspondence
- Track office inventory, maintain supply levels, and coordinate stocking/restocking of office materials
- Assist with office operations including vendor coordination, equipment maintenance, and service requests
- Provide exceptional customer support while maintaining confidentiality and professionalism
- Assist leadership with administrative support, travel coordination, and special projects as needed
- Ensure tasks are completed efficiently, accurately, and with a strong sense of urgency and accountability
Qualifications
- Prior experience in office administration, administrative support, customer service, or clerical work preferred
- Strong communication skills with confidence handling phones and client interactions
- Experience using CRM systems and maintaining accurate records preferred
- Strong organizational and multitasking abilities in a fast-paced environment
- High attention to detail and accuracy in data entry and administrative tasks
- Proficiency with Asana, Pipedrive, Google Workspace, email platforms, and general office software.
- Comfortable leveraging AI tools and automation to improve accuracy, organization, and productivity
- Inventory tracking or office supply management experience is a plus
- Self-motivated with a proactive mindset and strong follow-through skills
- Reliable transportation required (position requires on-site attendance; no public transportation access)
- Valid driver’s license requiredEducation
- Associate degree required
Schedule
Ability to Commute
- Paramus, NJ 07652 required
Work Location
Benefits
- Professional development assistance
- Growth opportunities within the company
- Supportive and team-oriented work environment
Pay: $18.00 - $22.00 per hour
Benefits:
Work Location: In person
