Position Type:
Classified Staff
Date Posted:
6/29/2026
Location:
ACADEMY FOR CAREER EXCELLENCE
POSITION PURPOSE: Provides comprehensive administrative support to the principal, department head or other administrative personnel. This position is responsible for receiving phone calls, correspondence, deliveries, visitors and volunteers and responding and referring appropriately as well as preparing materials for distribution and submission of maintenance work orders. This position must comply with and maintain knowledge of all policies and regulations pertinent to the district, school and/or department. (Alternate position titles include Administrative Assistant/Guidance; Administrative Assistant/Professional Development.)
ESSENTIAL FUNCTIONS:
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Receive and direct telephone calls, correspondence, deliveries, and visitors, and respond or refer appropriately.
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Daily announcements via email and paging
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ACE Weekly newsletter
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Maintain ACE monthly calendar with school events, fieldtrips
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Prepare, type, copy, mail, and file materials such as correspondence, reports, and bulletins.
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Schedule appointments and meetings.
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Compile and email ILT list for Tuesdays and Thursdays
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Contact bus offices for schedule changes or issues
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Create flyers, posters, bulletin boards as needed
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Provide backup and assistance to other clerical areas.
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Comply with and maintain knowledge of all policies and regulations pertinent to the district, school and/or department.
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Conduct translations when needed for administration when students and parents speak Spanish.
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Helps organize commencement ceremony.
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check in/ out students, volunteers, and visitors
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Substitutes- Check in and share appropriate information. Maintain sub folders
- Create a positive, helping, and caring environment for teachers, staff and students. Reviews any potential address issues or out of zone students.
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Compares daily In School Suspension (ISS) list to students on current teams to make sure they are not on the list, so they are able to play in games.
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Composes and distributes parent communications as needed
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Student driver parking verification
- Field Trip coordination- Process field trip requests and day of field trip procedures
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Maintain field trip folders for each program
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Use PowerSchool to aid in following school/district protocols
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Assist Assistant Director with tasks as assigned
In addition to the above general duties and responsibilities, the following are specific to the identified areas:
ADDITIONAL DUTIES: Performs other related tasks as assigned by the Principal, Chief Officer, Superintendent or other district office administrator as designated by the Superintendent.
QUALIFICATIONS:
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bilingual preferred
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Associate's degree or equivalent from a two year college preferred.
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High school diploma and one year relevant office experience; or general education degree (GED) and three years relevant office experience.
EXPERIENCE:
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To perform this job successfully, an individual should be proficient in the use of Microsoft Office products including Word, Excel, Outlook and PowerPoint. Ability to use the Internet for research applications. Minimum of 60 wpm. Database management skills are desirable. Must possess working knowledge of common office equipment, such as fax, copier, calculator, etc.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
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Use strength to lift items needed to perform the functions of the job.
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Sit, stand and walk for required periods of time.
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Speak and hear.
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Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
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Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
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Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.
WORK PLACE EXPECTATIONS:
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Work effectively with and respond to diverse cultures or backgrounds.
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Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
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Have regular and punctual attendance.
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Follow all District policies, work procedures, and reasonable requests by the proper authorities.
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As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.
REPORTS TO: Principal
DAYS PER YEAR: 190
SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule 106
EMPLOYEE GROUP: Classified
APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.
FLSA STATUS: Non-Exempt
