About this Job:
Job Summary:
MedStar Health is seeking a highly organized, proactive, and polished Executive Assistant to provide dedicated administrative support to a Vice President of Philanthropy. This is a high-visibility role ensuring seamless day-to-day operations, proactive calendar management, and coordination of key initiatives that support philanthropy and grant development across MedStar Health.
The ideal candidate is detail-oriented, exercises sound judgment and thrives in a fast-paced executive environment where discretion and professionalism are essential.
Key Responsibilities
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Manage complex executive calendars, meetings, and travel logistics; coordinate conference calls and web-based meetings.
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Screen and prioritize communications; serve as liaison with Finance, Payroll, HR, Purchasing, and other internal partners.
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Prepare correspondence, reports, presentations, and meeting materials with a high level of accuracy and professionalism.
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Coordinate executive and departmental meetings, including scheduling, agenda preparation, minutes, catering, and AV setup.
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Maintain confidential files, records, and documentation with discretion and integrity.
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Track invoices, process expense reports, and assist with department budgeting and purchasing activities.
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Support special projects, grant development initiatives, and cross-functional philanthropic efforts.
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Anticipate needs, identify issues, and exercise independent judgment to ensure smooth executive operations.
Minimum Qualifications
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Associate’s degree required (or equivalent combination of formal secretarial training and experience).
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Progressively responsible administrative experience supporting senior leadership.
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Exceptional written and verbal communication skills.
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Advanced organizational, prioritization, and time-management skills.
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Proficiency in Microsoft Office Suite and standard office technology.
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Ability to manage confidential information with professionalism and discretion.
This position has a hiring range of : USD $65,062.00 - USD $117,291.00 /Yr.
