Job Description:
Summary:
The Accounts Payable Analyst is responsible for compiling amounts owed from purchase orders, invoices, and team member reimbursements. The Accounts Payable Analyst is responsible for the timely and accurate payment of all accounts. The Accounts Payable Analyst maintains all payment records and supporting documentation.
Other responsibilities include but are not limited to:
- Proper authorization for payment per the Allocation of Authority
- Accurate account coding of payment requests
- Accurate and timely reconciliation of checks to supporting documentation on a weekly basis
- Responsible for electronically line matching of purchase order invoices
- Timely processing of items in Image Now queues and timely input of A/P invoices in the Lawson system
- Maintenance of detailed and organized “paperless” file system for paid and open invoices, purchase orders, and checks
- Check invoices for extensions, prices, quantities, freight charges and discounts
- Responsible for obtaining W-9 forms from all new vendors
- Processes calls/emails from team members and vendors regarding reimbursement questions
- Daily balancing of batches
- Accurate processing of vendor returns and credit memos
- Research of monthly vendor statements
- Development of strong vendor and Material Management relationships to minimize and eliminate any credit hold situations to ensure a consistent flow of products and/or services
- Assist system Accountants to assure accurate month-end accrual data and provide additional information, as needed, for monthly financial reporting.
- Responsible for reporting any abnormal or unusual invoices to the Accounts Payable Manager for further investigation
- Communication with Purchasing department on status of open purchase orders and credit memos
- Assists A/P Manager with testing for conversion and upgrades of A/P systems
- Opening of mail and scanning invoices into the ImageNow paperless system
- Any additional job duties or responsibilities as assigned by the Accounts Payable Manager
Requirements:
- Minimum of 2-3 years of relevant Accounts Payable experience.
- Capable of working in a fast paced/changing environment while managing various payable related projects from start to finish.
- Ability to maintain confidentiality is required.
- Knowledge of approval limits and policies/procedures.
- Verbal and written communication skills.
- Ability to handle difficult situations in a tactful and professional manner.
- Computer skills with a proficiency in Microsoft Word and Excel.
Work Requirements:
Shift: Evening
On Call: No
Weekends: Yes
Travel Required: No Travel
Shift Details: 8am-5pm
City/State: Johnson City, TN
Location:
Ballad Health Corporate
