JOB
- A COMPLETE APPLICATION WILL INCLUDE A COVER LETTER, RESUME & REFERENCES*Placement at the Deputy Clerk of the Board 1 or 2 level will be determined by the candidate’s qualificationsManages the daily operation of the office of the Board of County Commissioners and provides executive assistance and administrative support.This position is distinguished from other positions having same or similar titles in that this position functions as one of the principal administrators for the legislative branch of County government. As such, the position is privy to confidential and executive session deliberations and decisions of the Board of County Commissioners. The position reports directly to the Clerk of the Board. Incumbent is given discretion, within the scope of policy and regulations, to make independent decisions with respect to all duties. Supervision of others is not a duty of the position.Deputy Clerk of Board 1 is considered to be an entry-level position within the series. To be eligible for consideration for promotion, Deputy Clerk of Board 1 must have completed at least one year in this role, demonstrating satisfactory performance of all essential duties and responsibilities and must receive a recommendation from the Office Supervisor and Clerk of the Board and/or complete advanced training from the International Institute of Municipal Clerks (IIMC) and obtain the Certified Municipal Clerk Designation Deputy Clerk of Board 2 is a highly professional position that requires incumbents to perform the full scope of duties. To be eligible for consideration for promotion to Deputy Clerk of the Board 2, incumbents must have four years of experience as a Deputy Clerk of the Board 1, complete advanced training from the International Institute of Municipal Clerks and obtain the Certified Municipal Clerk certificate. The successful candidate may be hired into either position based on their skills, certificates, and experience.
EXAMPLE OF DUTIES
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employee must comply with all County and department policies, procedures, WAC’s, or other regulatory bodies.General Administration: This can include a broad range of professional and administrative services such as development and administration of comprehensive record systems for the Commissioners’ office; preparation of correspondence and management of incoming correspondence; authorizing purchases of supplies and materials and the payment of expenses;; performing executive reception services including screening visitors and public requests as well as providing information on Board actions and procedures.Clerk of the Board Support: The position serves as backup to the Clerk of the Board Commissioners. This function may include organizing and preparing Board agendas; taking minutes during official proceedings, , assuring that all legalities are followed; scheduling and publicizing public meetings and hearings; preparing and posting public notices; and preparing the Board’s record of proceedings. The function also includes providing administrative services for several related boards and commissions.Fiscal Administration: Assists in the administration of the departmental budget, as assigned; monitors and provides oversight for portions of the Countywide budget, and manages the accounts payable, accounts receivable and payroll.
SUPPLEMENTAL INFORMATION
Working Conditions: Work is primarily performed inside but can be performed in varying temperatures. The work of the position is carried out principally in an office and in meeting rooms, sitting most of the time. The job may involve travel to meetings, usually within the State. The work may occasionally expose the incumbent to disgruntled citizens. Employee may be exposed to office supply odors or vapors. Employee may also be exposed to sub-sanitary environments. Physical Requirements: The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
