Property Management & Real Estate Operations Assistant Position available at a Real Estate and Property Management Firm located in Brea.
HOURS: Monday-Thursday 8:30 AM-5PM. Friday 8:30AM -4PM. Approximately 40 hours per week.
WAGE: $18.00 per hour
About Us
Lawton Real Estate is a commercial real estate brokerage and property management firm serving Southern California.
This is an excellent opportunity for someone who enjoys working in a professional office environment and is eager to learn the day-to-day operations of property management. We are looking for an individual who is eager to learn, takes initiative, enjoys problem-solving, and thrives in a fast-paced, professional environment.
Position Overview
As a Property Management Assistant, you will provide administrative and operational support to our Property Management team. This is an entry-level position where training will be provided. The ideal candidate is organized, detail-oriented, professional, and able to manage multiple tasks in a fast-paced environment.
Responsibilities
- Answer incoming phone calls and assist tenants, owners, vendors, and clients.
- Prepare and process maintenance requests and work orders.
- Coordinate with vendors regarding repairs, scheduling, and service requests.
- Track lease obligations, insurance requirements, and important lease deadlines.
- Prepare and send notices related to liability insurance and other lease compliance matters.
- Maintain tenant files and property records.
- Perform data entry, filing, scanning, and document management.
- Schedule appointments with vendors, tenants, and contractors.
- Order and maintain office supplies and ensure the office is well-stocked and organized.
- Help maintain an organized, clean, and professional office environment.
- Run occasional business-related errands as needed, such as going to the bank.
- Assist with additional property management projects as assigned.
Qualifications
We are looking for someone who is:
- Organized and detail-oriented.
- Professional with excellent customer service skills.
- Able to multitask and prioritize responsibilities.
- Dependable with a strong work ethic.
- Comfortable communicating with tenants, vendors, and property owners.
- Eager to learn and grow within the property management industry.
Required Skills
- Excellent verbal and written communication skills.
- Fluent in English and Spanish
- Moderate proficiency in Microsoft Word, Excel, and Outlook.
- Valid California driver's license and reliable transportation.
- High school diploma or equivalent.
Preferred Experience
- One year of customer service or office experience preferred.
- Experience in property management, real estate, or an administrative office is a plus but not required.
Job Type: Full-time
Pay: $18.00 per hour
Benefits:
Application Question(s):
- Are you able to work Monday-Thursday 8:30 AM-5PM and Friday 8:30 AM-4 PM?
- How do you ensure tasks do not fall through the cracks in a fast-paced office environment?
- Are you comfortable working in a high-volume administrative role that requires frequent phone communication, handling multiple pending tasks simultaneously, strong multitasking abilities, and excellent communication skills?
Education:
- High school or equivalent (Required)
Experience:
- Admin: 1 year (Preferred)
- Customer service: 1 year (Required)
Language:
Ability to Commute:
- Brea, CA 92821 (Required)
Ability to Relocate:
- Brea, CA 92821: Relocate before starting work (Required)
Work Location: In person
