Company: LVW Electronics
LVW Electronics is a Veteran-Owned Small Business delivering electronic security systems (ESS), A/V, and integrated technologies for federal and commercial clients worldwide.
Position Summary included but NOT limited to:
This position is responsible for managing accounting duties and general administration duties. Managing all aspects of travel, including booking flights, accommodations and ground transportation.
Responsibilities:
· Travel Planning and Booking: Plan and book flights, hotels, rental cars and other transportation for all employees and including but not limited to group travel for conferences or corporate events.
· Itinerary Management: Prepare detailed travel itineraries, update travelers regularly on changes, and reach out to employees regularly for travel updates.
· Vendor Relations and Negotiation that do not include signing any type of contract: Establish and maintain relationships with airlines, hotels, and transportation providers to secure the best rates and services.
· Budget and Expense Oversight: Track travel expenses, monitor travel budgets and search for best value, and report on cost-saving opportunities while ensuring compliance with company policies.
· Emergency Management: Handle travel disruptions such as cancellations or delays, providing solutions promptly to minimize inconvenience.
· Policy Compliance: Ensure all travel arrangements adhere to company policies, legal regulations, health protocols, and follow the chain of approval list. Maintaining company expense policies and travel policies.
· Client and Employee Support: Serve as primary point of contact for travelers, offering guidance, assistance and customer service throughout the travel process.
· Industry Awareness: Stay informed on travel industry trends, technology, and regulations to optimize travel programs and advise the organization accordingly.
· Accounting Duties: duties will be assigned as needed to support the accounting team. This can include but is not limited to AP and AR.
· Processing business transactions, such as accounts payable and receivable, disbursements, expense vouchers and receipts.
· Ensuring accurate and timely processing of payment transactions
· Account reconciliation and reporting
· Tracking and reporting sales use tax for multiple states
· Administrative Duties: general admin including answering the phone, greeting guests at the front desk, updating the phone list
Role Requirements:
· Comprehensive knowledge of travel coordination
· Comprehensive knowledge of accounting procedures and principles. Proven accounting experience, preferably as AR clerk or AP clerk.
· Ethical behavior when dealing with sensitive information and financial integrity
· High level of accuracy and efficiency.
· Exceptional verbal and written communication skills.
· Courteous, professional manner, strong customer service skills.
· Computer literacy
· Attention to detail.
· Problem solving skills
· Time Management and organizational skills
· Experience with ERP systems, (Jamis Preferred but not required)
· Willingness to comply with all company, local, state, and federal financial regulations.
· Government contracting experience preferred.
· Ability to train others when it comes to travel policy and expense entry.
Minimum Qualifications:
- US Citizen/Resident
- High School Diploma
- Minimum of one year’s work experience in travel coordination/accounting.
- Training or college degree in technical or business field is desirable.
Please note this is not an inclusive list of job responsibilities. Management reserves the right to modify responsibilities based on operational needs.
Pay: $20.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Work Location: In person
