Job Summary:
The PO Invoicing Specialist is responsible for processing, verifying, and reconciling purchase order (PO) based invoices in a timely and accurate manner. This role ensures that all supplier invoices are properly matched with purchase orders and receipts, discrepancies are resolved efficiently, and payments are made in a timely manner.
Duties/Responsibilities:
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Invoice Processing: Review, Validate, and process PO Based invoices within the account system (Bistrack)
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Three Way Matching: Verify that invoice details (price, quantity, vendor information, payment terms) match the corresponding purchase orders (POs) and receiving documentation.
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Discrepancy Resolution: Investigate and resolve discrepancies between invoices, Pos, and receiving reports by communicating with vendors, and internal departments.
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Payment Preparation: Prioritize invoices for timely payment and take advantage of early payment discounts when applicable.
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Vendor Relationships: Establish and maintain positive relations with vendors, handling inquires regarding invoice issues.
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Administrative Tasks: include but limited to assisting with answering overflow of incoming calls, filing, scanning and assisting with cashup/nightly reconciliation of cash drawers.
Required Skills/Abilities:
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Excellent verbal and written communication skills.
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Strong understanding of the procure to pay process
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Excellent attention to detail and organizational skills
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Proficiency in Microsoft Office and accounting software
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Strong communication and problem-solving skills
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Ability to work independently and manage multiple priorities
Education and Experience:
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Education: High school diploma or equivalent required; an Associates or Bachelors degree in Accounting, Finance, or Business is preferred
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Experience: A minimum of 1-3 years of experience in an Accounts Payable or Invoice processing role, preferably handling high volumes.
Physical Requirements:
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Prolonged periods of sitting/standing at a desk and working on a computer.
Full Time Benefits:
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Paid Time Off
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Company Paid Health Insurance
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Dental Insurance
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Group Life and Accidental Death & Dismemberment Insurance
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Short Term Disability Insurance
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401K plan with company match
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Discretionary Bonuses
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Health Savings Account
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Employee Discounts
THIS IS NOT A REMOTE POSITION
