We are looking for an Executive Secretary/Administrative Assistant to provide support directly to CEO of the company along with assisting the Office Administrator with bookkeeping tasks.
Responsibilities:
- Draft, compose, design and edit correspondence, reports and other formal documents using various software
- Organize, manage and track written and email correspondence; maintain logs and record follow-up activity
- Draft correspondence provided through dictation
- Maintain extensive physical and computerized file and record systems
- Organize, update and maintain business/customer databases and corporate files to ensure completeness and accuracy
- Conduct internet research; collect, review and prepare information; run system queries and reports to provide data
- Provide clear communication on the management's behalf within and outside the company while maintaining the security of confidential information.
- Answer and log inbound telephone calls providing accurate information
- Greet and assist onsite guests
- Assist with the input and output of financial documents and reports
- Perform other office tasks as required
Qualifications:
- Previous office administrative expertise (5+ years experience desired)
- Extensive knowledge of Microsoft Office (Word, Excel, Access, Outlook and PowerPoint)
- Exceptional Internet research skills
- Apple product knowledge a plus
- Excellent editing, proofreading and oral/written communication skills - work product must be superior
- Outstanding organizational and follow thru skills
- Ability to prioritize and multitask IS A MUST
- Tenacious attention to detail
- Sensitivity to confidential matters
- Excellent memory a must
- Strong phone skills
- Proficient in QuickBooks a plus
Job Type: Full-time
Pay: $20.00 - $27.00 per hour
Benefits:
Experience:
- Administrative: 5 years (Preferred)
Ability to Commute:
- Manchester, CT 06042 (Preferred)
Work Location: In person
