Job Summary
We are seeking a detail-oriented and organized Accounting & Payroll Specialist to join our team. The ideal candidate will have experience managing payroll processes, accounts receivable, and accounts payable functions while ensuring accuracy, compliance, and timely financial reporting.
Duties
- Process bi-weekly payroll accurately and on schedule.
- Maintain employee payroll records and ensure compliance with federal, state, and local regulations.
- Process payroll deductions, garnishments, benefits, and tax withholdings
- Respond to employee payroll inquiries and resolve discrepancies.
- Process incoming invoices, ensuring that all charges are valid and that proper approvals are obtained before payment is made.
- Review and verify payment terms, vendor details, and reconciliation of payment histories.
- Handle electronic transactions and ensure timely and accurate payments to vendors.
- Help prepare and process payment runs and ensure payments are accurately recorded in the system.
- Maintain detailed and organized records of transactions, invoices, and payments.
- Resolve any vendor inquiries or discrepancies regarding outstanding payments.
- Process cash receipts and apply payments to customer accounts, ensuring all transactions are recorded properly.
- Reconcile and maintain customer accounts and payment histories.
- Assist in resolving payment discrepancies and customer inquiries related to billing and payments.
- Assist in month-end and year-end closing procedures, including account reconciliation.
- Ensure compliance with company policies, internal controls, and accounting standards.
- Provide support for audits and reporting as needed.
- Other duties as assigned
Experience
- Associate’s degree in Accounting, Finance, or related field (preferred).
- 2+ years of experience in Payroll, Accounts Payable, Accounts Receivable, or a related role preferred.
- Strong knowledge of accounting principles and practices.
- Proficiency in accounting software and Microsoft Excel. Proficiency in Trimble/Viewpoint Vista software a plus.
- Strong attention to detail and accuracy in data entry and record keeping.
- Excellent communication skills to interact effectively with clients and team members.
- Ability to work independently as well as part of a team in a fast-paced environment.
Job Type: Full-time
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Ability to Relocate:
- Alpena, MI 49707: Relocate before starting work (Required)
Work Location: In person
