JOB This position works with the Administrative Services Division (ASD) of the Department of Administration, located in Carson City. The division serves as the central fiscal agent of 100+ budget accounts across a variety of State agencies. The division also fiscally manages the State’s Capital Improvement Projects (CIP). Job duties include, but are not limited to: Review and code expense documents and verify charges and credits to the appropriate coding for entry. Research past due balances and late charges. Process and code cash receipts, billings, and A/R. Work with vendors to resolve invoice payment issues. Assists the Accountant Technician by notifying them of insufficient funds or authority to process payments. Post payments to the tracking logs and perform regular reconciliations. Process payments requiring special handling. Serve as a liaison between Accounts Payable/Accounts Receivable working closely with the divisions Budget Analysts.
Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies. EXAMPLE OF DUTIES Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education. SUPPLEMENTAL INFORMATION
This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.
Knowledge of:
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Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
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Bookkeeping methods and procedures related to monitoring contracts and grant spending.
Ability to:
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Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
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Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
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Review accounts documents prepared by others; reconcile accounts using automated systems.
Recruiter Contact Information: Sharhea Noble-Muir -
[email protected]