Manage the University’s comprehensive Purchasing Card Program, including administration, oversight, compliance, and program enhancements. Serve as the primary liaison with the University’s banking institution and maintain required program documentation.
- Develop, implement, and maintain University purchasing card policies, procedures, guidelines, and internal controls.
Supervise the Purchasing Card Coordinator and provide direction, training, and performance oversight to assigned staff.
- Ensure proper issuance, maintenance, suspension, cancellation, and reconciliation of purchasing cards. Review and approve purchasing card applications, account updates, credit limit increases, and other program changes.
- Monitor purchasing card activity to ensure compliance with university policies and identify potential misuse, fraud, or unauthorized transactions.
Coordinate internal reviews, audits, and compliance assessments related to purchasing card activity. Prepare executive-level reports, spending analyses, trend analyses, and recommendations for university leadership.
- Lead the development and delivery of purchasing card training programs for cardholders, approvers, and campus departments.
- Maintain oversight of Merchant Category Code (MCC) restrictions and recommend adjustments based on university needs.
- Collaborate with Procurement, Budget, Finance, Internal Audit, and external auditors to support compliance and operational effectiveness.
Recommend strategic improvements to strengthen purchasing card processes, efficiency, and risk management.
