Federal Masonry Restoration LLC is looking for an Office Administrator to keep our office running and to be the right hand to our owner and COO. This is a wear-every-hat role at a small company. We are open to conversation on pay based on experience. No two weeks look the same, and the person who does well here is the one who figures things out rather than waiting to be told. If you like variety and want to actually run something instead of doing one narrow task all day, this is that job.
What You'll Do
- Keep the office organized and running day to day
- Provide direct support to the owner and COO, calendars, follow-ups, keeping projects and deadlines from slipping
- Data entry and recordkeeping across job files, vendors, and company records
- Manage compliance paperwork, insurance certificates, licenses, registrations, renewals, and required filings
- Track vehicle and equipment records and keep documentation current
- Run errands as needed, picking up material samples, supplies, documents, and deliveries
- Enter weekly payroll hours from field time app
- Accounts payable and receivable support — invoices, POs, vendor accounts
- Handle calls, mail, and correspondence
- Order office and job site supplies
- Handle whatever else comes up and plenty comes up
What We're Looking For
- 2–5 years in office administration, executive support, bookkeeping, or a similar all-around role
- Organized enough to keep multiple things moving without dropping any of them
- Strong attention to detail — compliance and payroll paperwork has to be right the first time
- Comfortable with Google Workspace and quick to pick up new software
- Able to prioritize and work independently without daily direction
- Someone who solves the problem in front of them instead of passing it along
- Discretion with confidential company and personnel information
- Valid driver's license, clean driving record, and reliable transportation
- Professional written and phone communication
- Construction, contracting, or trades office experience is a plus but not required
- QuickBooks experience is a plus
Compensation and Benefits
- $19 – $25 per hour based on experience
- Full-time with some remote flexibility once you're up to speed
- Health Insurance
- Paid holidays and PTO
- 401k
Why Work Here
Federal Masonry Restoration LLC is a masonry contractor specializing in restoration and federal construction projects. We're small enough that this role touches everything and matters to how the company runs you won't be doing one narrow piece of a process.
We promote from within and we build roles around the person in them. There's room here to take on more as you're ready for it. We embrace being a small business, have fun and always looking out for the company and each other.
Federal Masonry Restoration LLC is an Equal Opportunity Employer.
Pay: $19.00 - $25.00 per hour
Benefits:
- 401(k)
- Flexible schedule
- Health insurance
- Paid time off
Ability to Commute:
- Mount Rainier, MD 20712 (Required)
Work Location: In person
