Kenney Business Solutions, Inc. is a minority owned government contracting firm based in the Washington D.C. area with over 10 years of experience specializing in Records Management, FOIA Processing, Document Digitization, Legal Support, Program and Project Management support for multiple federal agencies. We are committed to delivering mission-critical administrative solutions and supporting our clients with experienced, professional staff.
About the Role
Kenney Business Solutions, Inc. (KBS) is seeking a Senior Administrative Support Specialist / Project Information Specialist with a specialization in Facilities & Audio Visual to support the U.S. Trade and Development Agency (USTDA) in Arlington, VA.
SUMMARY: This senior-level position manages USTDA's Business Center, 7 conference rooms, and AV infrastructure, supporting approximately 50–60 events annually. The incumbent handles physical room setup, AV operation and first-level troubleshooting, facilities request tracking, and agency-wide administrative program support including building management coordination and staff directory maintenance.
Key Responsibilities
- Manage reservations, scheduling, and physical setup for USTDA's Business Center and all agency conference rooms; maintain event calendar; coordinate with caterers, external contractors, and building management.
- Operate, troubleshoot, and maintain AV/teleconferencing equipment across all conference and training spaces; conduct twice-weekly walk-throughs; coordinate repair visits through COR per D.1.3.3.
- Receive and log facilities requests via building management tracking system; generate work orders; monitor and close out all open tickets; coordinate escalated issues with the Office of Administration.
- Provide general administrative management support to USTDA operations staff including grant/contract deliverable review, travel management documentation, and subscription tracking.
- Maintain and update IRC Document Flow Process Map; assist with process improvement identification and implementation.
- Support staff onboarding and offboarding including office space setup, staff directories, and supply inventory.
- Provide training to agency staff on IRC functions and agency business processes.
Required Qualifications
- Bachelor's degree required in business, information management, or related field.
- Minimum 10 years of administrative management experience
- Demonstrated experience with AV equipment setup and troubleshooting in a conference or event environment (microphones, monitors, video conferencing, projection systems)
- Experience creating and implementing administrative management policies and procedures.
- Secret security clearance required.
- Physical ability to rearrange conference furniture and move equipment.
- Must be a U.S. citizen.
Preferred Qualifications
- Experience with building management systems or facilities ticketing platforms
- Prior experience supporting high-level government delegation events
- Experience creating and editing AV content (presentations, video)
KBS is an Equal Opportunity Employer.
Pay: $40.00 - $45.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Referral program
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Do you have extensive experience with AV equipment setup and troubleshooting in a conference or event environment? to include but not limited to microphones, monitors, video conferencing, and projection systems).
(Editing AV content is a plus)
Education:
Experience:
- Administrative Management : 10 years (Required)
Security clearance:
Work Location: In person
