LAW OFFICES OF NEAL H. ROSENBERG Office Manager & HR Coordinator Full-Time | Exempt | New York, NY Salary: $70,000 – $82,000
ABOUT US
The Law Offices of Neal H. Rosenberg have been dedicated to providing exceptional legal advice and representation in special education law and related educational matters for over 35 years. As a leading firm in this specialized practice area, we are committed to supporting families and children by delivering personalized, compassionate service in a professional environment.
ABOUT THE ROLE
The Office Manager & HR Coordinator serves as the operational and human resources backbone of the firm. Working in partnership with firm leadership and utilizing ADP TotalSource as our PEO platform, this individual ensures that HR processes are administered consistently, compliantly, and efficiently — while keeping the day-to-day office running smoothly.
WHAT YOU'LL DO
Human Resources & Employee Relations
- Manage full-cycle recruiting: job postings, screening, interviews, offer letters, and onboarding through ADP
- Serve as the primary ADP TotalSource administrator for employee records, benefits enrollment, and system updates
- Support firm leadership in developing and monitoring performance improvement plans as needed
- Coordinate employee performance evaluations; maintain records and timelines
- Administer and update the employee handbook; ensure policies are current, compliant, and clearly communicated
- Manage offboarding including exit interviews, systems access termination, and final pay processing
- Serve as the first point of contact for employee relations issues and conflict resolution
- Coordinate staff training, onboarding programs, and professional development initiatives
- Maintain confidential employee files in compliance with applicable laws and firm policy
- Partner with outside employment counsel or ADP HR support for complex matters
Timekeeping & Scheduling
- Review, verify, and approve timecards for all support staff via ADP each pay period
- Administer time-off requests; maintain accurate PTO and leave tracking
- Manage front desk coverage schedule and resolve scheduling gaps proactively
Office Operations
- Oversee office supply procurement and vendor relationships
- Supervise the receptionist, providing day-to-day direction and performance oversight
- Coordinate with building management, IT vendors, and service providers
- Maintain a professional, organized, and welcoming office environment
- Assist with special projects, firm events, and ad hoc needs as directed by leadership
WHAT WE'RE LOOKING FOR
- 3–5+ years of progressive experience in office management and/or human resources; law firm or professional services experience a plus
- Proficiency with ADP Workforce Now or ADP TotalSource strongly preferred
- Working knowledge of federal and New York State employment laws and HR best practices
- Experience managing employee relations and performance management processes
- Strong organizational skills with the ability to juggle multiple priorities
- High degree of discretion, confidentiality, and professional judgment
- Excellent written and verbal communication skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- SHRM-CP, PHR, or equivalent HR certification preferred but not required
COMPENSATION & BENEFITS
- Salary: $70,000 – $82,000, commensurate with experience
- Health Insurance: Company-paid premiums for employee-only coverage; multiple plan options available
- Dependent Coverage: Spouse and dependent plans available; employee pays the difference above the company contribution
- HSA and FSA options available
- 401(k) retirement plan
- Company-provided life insurance ($10,000 coverage at no cost to the employee; additional coverage available)
- Paid Time Off (PTO)
Joining our firm means becoming part of a close-knit team dedicated to meaningful work. We value professionals who bring both competence and care to everything they do — and who understand that a well-run office is the foundation that allows us to best serve our clients.
Pay: $70,000.00 - $82,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
