Job Title
Secretary, High School Associate Principal
Evaluation Type
Paraprofessional
Department
Assigned Campus
Supervisor
Associate Principal
BASIC FUNCTION & RESPONSIBILITY: Perform various clerical duties that require good judgment in exercising these procedures: works carefully and tactfully with teachers, students, parents, and the general public; and assists the associate principal in compiling reports.
QUALIFICATIONS:
Education/Certification:
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High school diploma or GED
Special Knowledge/Skills/Abilities:
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Proficient word processing and file maintenance skills
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Effective organizational, communication, and interpersonal skills
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Ability to use personal computer and software to develop spreadsheets, databases, and word processing
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Knowledge of basic accounting principles
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Knowledge of Skyward Systems
Experience:
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One (1) to three (3) years of secretarial experience, preferably in a public education environment
CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Records, Reports, and Correspondence:
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Prepare written correspondence, forms, schedules, or reports using personal computer.
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Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer.
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Compile information and submit to the Service Center according to established deadlines.
Reception and Phones:
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Schedule meetings and appointments and maintain calendar for associate principal.
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Assist students, teachers, and parents as needed.
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Receive incoming calls, take reliable messages, and route to appropriate staff.
Files:
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Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
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Update handbooks, policy manuals, and other documents as assigned.
Accounting and Inventory:
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Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
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Receive, store, and issue supplies and equipment.
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Assist with coordination of campus activities.
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Assist with department budget preparation.
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Maintain inventory of fixed assets, equipment, and supplies.
Other:
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Sort, distribute, or deliver mail and other documents.
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Maintain confidentiality.
SUPERVISION EXERCISED: None
MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:
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Tools/Equipment Used: Standard office equipment including personal computer and peripherals
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Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
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Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
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Lifting: Occasional light lifting and carrying (less than 15 pounds)
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Environment: May work prolonged or irregular hours
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Mental Demands: Work with frequent interruptions; maintain emotional control under stress
