Recruiting Coordinator – Administrative Support
Location: Fort Wayne, Indiana
Work Arrangement: Hybrid (office/remote based on performance after training)
Salary Range: $45,000 - $50,000
Employment Type: Full-Time, Salaried
Reports To: VP of Human Resources
About This Opportunity
Join our Human Resources team as a Recruiting Coordinator and provide essential administrative support throughout the recruiting and onboarding process. In this hybrid role, you’ll help keep hiring activities organized and moving efficiently by coordinating interviews, maintaining candidate records, preparing employment documentation, and supporting communication between candidates, recruiters, and hiring managers. This is a great opportunity for a highly organized professional who enjoys process-driven work, thrives in a fast-paced environment, and wants to contribute to a positive candidate and hiring team experience.
Key Responsibilities
- Provide day-to-day administrative support for recruiting activities across production and corporate locations
- Coordinate interview scheduling between candidates, recruiters, and hiring managers, ensuring a smooth and timely process
- Maintain accurate candidate records, recruiting trackers, and related documentation within the ATS, HRIS, and shared files
- Manage scheduling and coordination of drug screens, background checks, and pre-employment assessments
- Prepare offer letters, new hire paperwork, and other employment-related documentation
- Support onboarding coordination with hiring teams at offsite and production locations
- Retrieve, organize, and file candidate and employee information from records, emails, and related documents as requested
- Communicate professionally with candidates regarding interview details, next steps, and onboarding requirements
- Follow up with hiring managers and recruiters to collect interview feedback and track hiring decisions
- Assist with orientation logistics for new corporate employees
- Code new hires into UKG and ensure onboarding documents are completed and filed electronically in personnel files
- Respond to unemployment claims and provide general administrative HR support as needed
- Provide backup support to Sales Operations recruiting and other talent acquisition activities as needed
- Perform additional related duties as assigned
Required Qualifications
- Minimum 2 years of experience in an administrative, human resources, recruiting coordination, or related support role
- Associate Degree in Business Administration or related field, or equivalent demonstrated skills and experience
- Proficient knowledge of Microsoft Office suite or related software
- Proficiency with or ability to quickly learn HRIS systems (such as UKG)
- Excellent oral and written communication skills
- Strong organizational skills with exceptional attention to detail
- Excellent time management skills with proven ability to meet deadlines
- Ability to work independently with integrity, professionalism, and strict confidentiality
- Working knowledge of employment-related practices, confidentiality standards, and administrative processes
Preferred Qualifications
- Experience with applicant tracking systems (ATS)
- Strong interpersonal skills with the ability to communicate professionally with candidates, hiring managers, and internal teams
- Strong analytical and problem-solving abilities
- Experience supporting recruiting, onboarding, or HR processes in a production, manufacturing, or multi-site environment
- Ability to communicate effectively across all organizational levels
Essential Skills & Competencies
- Attention to detail and accuracy in data entry and documentation
- Strong computer proficiency and technical aptitude
- Excellent interpersonal and relationship-building skills
- Ability to prioritize multiple tasks and manage competing deadlines
- Problem-solving and analytical thinking
- Professional demeanor and ability to maintain confidentiality
Physical Demands
This position requires prolonged periods of sitting at a desk, talking on the phone, and working on a computer. Occasional travel to offsite locations and job fairs may be required.
Why Join Our Team?
We’re looking for a highly organized professional who wants to grow their career in HR and recruiting support. This role offers the opportunity to work in a hybrid environment while gaining valuable experience in recruitment coordination, onboarding administration, and HR operations. You’ll play an important role in creating an efficient hiring process and a strong experience for both candidates and internal teams.
Ready to Apply?
If you meet the qualifications and are excited about this opportunity, we'd love to hear from you! Submit your resume and a brief cover letter explaining why you're interested in this role.
