Overview
We are seeking a highly organized and detail-oriented Transportation Operations Coordinator to support our trucking operations through accurate record keeping, logistics coordination, and administrative support. This position plays a critical role in maintaining driver and fleet documentation, ensuring regulatory compliance, and assisting with the day-to-day coordination of transportation activities. The ideal candidate has experience in the trucking industry, understands transportation logistics, and is committed to maintaining organized, accurate records in a fast-paced environment.
Responsibilities
- Maintain and organize driver qualification files, personnel records, vehicle records, permits, registrations, and other transportation documentation.
- Ensure compliance with DOT, FMCSA, and company recordkeeping requirements by maintaining accurate and up-to-date files.
- Perform data entry and maintain transportation records using company software and Microsoft Office applications.
- Assist with scheduling, load coordination, and communication between drivers, dispatch, customers, and management.
- Track permits, insurance certificates, vehicle inspections, maintenance records, and licensing deadlines.
- Support driver onboarding by preparing required documentation and assisting with new hire paperwork.
- Monitor driver files to ensure required documents remain current and compliant.
- Answer phones, respond to emails, and provide administrative support to the operations team.
- Prepare reports, maintain spreadsheets, and assist with audits and compliance reviews.
- Collaborate with dispatch and management to ensure smooth daily transportation operations.
Qualifications
- Previous experience in the trucking, transportation, or logistics industry required.
- Experience maintaining transportation records, compliance documentation, or administrative files preferred.
- Working knowledge of DOT/FMCSA regulations and driver qualification file requirements is highly preferred.
- Strong organizational skills with exceptional attention to detail.
- Proficient in Microsoft Office, especially Excel, Word, and Outlook.
- Experience with transportation management software or dispatch systems is a plus.
- Excellent communication and customer service skills.
- Ability to prioritize multiple tasks and work independently in a fast-paced office environment.
- Experience with driver recruiting or onboarding is a plus, but not required.
What We're Looking For
The ideal candidate is dependable, organized, and proactive, with a strong understanding of trucking operations and transportation documentation. This role is best suited for someone who enjoys maintaining accurate records, ensuring compliance, supporting logistics operations, and helping keep the office running efficiently.
Pay: $39,000.00 - $41,600.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
