Administrative Assistant (Contract)
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Summary:
This is a dynamic and high-impact administrative role supporting a senior leader within a fast-paced, high-visibility team focused on external affairs and employee engagement. The ideal candidate will bring exceptional organizational skills, professional discretion, and a proactive mindset to support a General Manager and broader team in executing critical initiatives. From managing complex calendars and coordinating events to processing invoices and supporting community-focused programs, this role sits at the intersection of executive support and organizational operations. The successful candidate will thrive in a collaborative environment, demonstrate sound judgment, and bring the composure and professionalism required to operate effectively at the highest levels of a large, global organization.
Job Responsibilities:
Maintain and manage the General Manager's calendar, including scheduling and prioritizing meetings across internal and external stakeholders
Process invoices and purchase orders, supporting the department's financial operations and procurement activities
Coordinate events and team meetings, including logistics, communications, and follow-up
Support the rollout of new employee engagement programs and community-focused initiatives
Manage procurement of goods and services, including office supplies, computer equipment, and vendor relationships
Serve as a key point of contact for the department, providing general office support and facilitating cross-team collaboration
Coordinate travel arrangements and process business expenses on behalf of senior leadership
Oversee facility operations and personnel operations support as needed
Complete special projects as assigned by senior leadership
Requirements:
5 to 7 years of experience in calendar management supporting senior leadership
5 to 7 years of experience in payments processing, including purchase orders and invoice management
5 to 7 years of experience in event planning and coordination
Demonstrated experience operating in a high-paced, professional executive office environment
Prior experience at a large technology or enterprise organization is highly preferred
Strong calendar management skills with the ability to handle complex, high-volume scheduling for senior executives
Proficiency in invoice and payment processing, including purchase order management
Demonstrated event planning and coordination capabilities
Excellent written and verbal communication skills with a high degree of professionalism and discretion
Ability to work effectively in a fast-paced, high-visibility executive environment
Strong team player with the ability to collaborate across teams and organizational levels
Sound judgment and composure when managing competing priorities and sensitive information
Knowledge of procurement and space management practices is highly preferred
Prior experience supporting senior leadership in a large, complex organization
Additional Details:
Location: Redmond, WA (Onsite)
Duration: 2 months
Pay Range*: $30 - $34 per hour
Weekly Schedule: 40 hours
Job Status: Non-Exempt
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
This role is eligible for the following benefits:
Medical, dental & vision
Hospital plans
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
Company paid short and long-term disability
Health & Dependent Care Spending Accounts (HSA & DCFSA)
Employee Assistance Program
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
Benefits are subject to change and may be subject to specific elections, plan, or program terms.
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you require a reasonable accommodation related to the application or interview process due to a disability, please email [email protected]. This inbox is monitored solely for accommodation requests. For questions about open roles or to apply, please submit your application through the job posting, as this inbox is not monitored by recruiters and applications sent here will not be reviewed.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
