Location: Onsite
Employment Type: Part time (32 hours per week) with potential to grow to full time position
Reports to: President
Job Summary:
The Administrative Technician will perform routine administrative functions for the President of Kaiva Services
Duties/Responsibilities:
-
Answer phone and provide information to callers
-
Review and disseminate mail to appropriate departments or recipients.
-
Deliver, pick up, or unload various items, deliveries, packages, etc., as needed
-
Complete vendor credit applications
-
Maintain Trade Reference Sheets for Companies, Business Units, and Joint Ventures
-
Update and maintain marketing material inventory level tracking and support distribution across the company when needs arise.
-
Update and maintain asset inventory list and support any check-in, check-out procedures.
-
Maintain file folder of updated financial information to support company applications and renewals.
-
Partner with and support IT with the distribution and tracking of IT assets.
-
Support Kaiva partners with marketing efforts - Support including business cards, brochures, and post-meeting follow-up, leveraging templates (SGP Support), automation, and consistent outreach to generate meetings
-
Provide support to President for swag procurement and preparation for printing of capability statements/business cards.
-
Provide support to Kaiva partners with conference coordination, including planning, logistics, execution for KTL, and coordination with the Tulsa office for marketing materials requests, distribution, and gear logistics.
-
Other duties as assigned by the President
Required Skills/Abilities:
-
Strong attention to detail
-
Proficiency in Microsoft Office (e.g., Excel, Outlook, Word, PowerPoint, Teams) and accounting software (e.g., QuickBooks)
-
Excellent organizational and time management abilities
-
Effective communication skills
-
Problem-solving aptitude
-
Must have valid/unexpired driver's license
Education and Experience:
-
Minimum of 1 year of experience performing administrative tasks
-
High School Diploma or GED.
-
Fork/Lift Truck Certification eligible
Physical Requirements:
-
While performing the duties of this position, the employee is required to sit, stand, and walk for extended periods; frequently climb on and off forklifts; bend, stoop, kneel, and reach; and regularly lift, push, pull, and carry up to 50 pounds with or without reasonable accommodation. The employee must have sufficient vision, hearing, hand-eye-foot coordination, and physical stamina to operate a forklift safely in a fast-paced warehouse/production environment and to work in varying temperatures and conditions as required.
-
Prolonged periods of sitting at a desk and working on a computer.
-
Ability to operate fork/lift truck
-
Ability to use core (stomach and lower back) muscles to support the body for long periods without undue fatigue
-
Ability to perform frequent bending, stooping, kneeling, crouching, and reaching to handle materials and access loads.
-
Ability to repeatedly climb on and off a forklift throughout the shift while maintaining balance and stable footing.
-
Sufficient physical fitness to work in a fast‑paced warehouse/production environment and tolerate hot, cold, or otherwise demanding conditions as applicable.
-
Ability to lift, push, pull, and carry materials and product, typically up to 40–50 pounds, with or without reasonable accommodation, using proper body mechanics.
-
Must be able to lift up to 50 pounds at times.
