The Payroll Specialist is responsible for supporting the daily operations of the human resources department, including but not limited to payroll, unemployment, garnishments, and insurance/benefits matters such as 401 (k), health/vision/dental programs, ACA, workers’ compensation, COBRA, etc. The Director of Human Resources assists with the day-to-day activities of the HR department and supports training, tracking, troubleshooting, reviewing, filing, and reporting. This position also includes general office administration duties as well.
Functions
· Review time cards weekly and provide any necessary troubleshooting or corrections, as needed.
· Close out payroll period timely.
· Post payroll to the general ledger.
· Process payroll transfers, including general ledger entry.
· Calculate and forward payroll fees for entry.
· Complete payroll accruals.
· Complete hotel employee vacation tracking.
· Submit payroll to Paycom for all H.S.I. managed hotels.
· Identify individual or group payroll training needs and follow-up.
· Process all wage garnishments, including terminations as well.
· Distribute and save all payroll reports, as needed, such as minimum wage make-up or tips review or other special requests.
· Review and upload, as necessary, quarterly payroll taxes.
· Process hotel employee increases, as needed, with approval from the Director of Human Resources, i.e., after the annual review period.
· Assist with projects for the human resources department with the properties, i.e., uploading all past HR files into the new system or updating designated sections of the H.S.I. SOP manual, as needed.
· Assist with Paycom paperwork for new hotels.
· Process replacement W-2 requests.
· Complete employment verification requests.
· Organize and file unemployment claims, HR files, and legal files.
· Process timely disputes of all unemployment claims and provide follow-through and reporting.
· Coordinate Cobra for employees, as applicable.
· Coordinate 401K, including emailing notices, tracking eligible staff, announcing open enrollment periods, assisting with meetings with staff to explain the benefit offered, preparing 401K transfer sheet for CFO, etc.
· Assist with workers’ compensation from renewal to initiating claims, to follow-up reporting, to preparing for audits.
· Process health/dental/vision enrollment forms, as needed, including providing any training or fielding routine questions or processing terminations.
· Coordinate ACA functions, as needed, for applicable hotels, including reporting, tracking, completing forms, meetings, and filing.
· Assist with any insurance reporting, including access to the benefits computer tracking system, as needed.
· Proactively investigate new policies and laws in every state we operate in. This includes new State and federal policies, for example, new labor laws, minimum wage increases, sick time policies, etc., and reports all findings to the VP of Operations.
· Support office administration, such as processing office invoices, buying supplies, coordinating office vendors, distributing/sending mail, maintaining birthday and anniversary calendars, and posting on Facebook and other social media.
· All other duties as assigned by supervisor.
Qualifications
· Proven to be highly motivated, a self-starter able to work alone or in a group environment.
· Must be very organized and detail-oriented.
· Computer literacy, analytical ability and basic report-writing skills a must.
Employment
· All employment relationships within our company are “at will” relationships. This means that any employment relationship may be ended at any time, for any reason or no reason, with or without notice, at the will of the employer or the employee.
Pay: $70,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
