About PremiumONE
PremiumONE Realty is a real estate brokerage specializing in luxury homes and new construction serving Northern New Jersey, including Short Hills, Millburn, Livingston, Summit, Scotch Plains, Westfield, Chatham, Florham Park, Berkeley Heights, and surrounding communities. We're passionate about delivering exceptional service, embracing technology, and building lasting relationships with our clients.
As our team continues to grow, we're looking for motivated professionals who thrive in a collaborative environment and want to contribute to a company that values organization, innovation, and continuous growth.
Position Overview
We are looking for a highly organized, tech-savvy Office Administrator to support the daily operations of our growing real estate team. This is a hands-on role focused on keeping our office running efficiently while providing administrative support to our agents and leadership.
The ideal candidate is proactive, detail-oriented, and comfortable learning new technology. Responsibilities include managing real estate paperwork, coordinating transactions, maintaining organized records, assisting with office operations, and ensuring day-to-day administrative tasks are completed accurately and on time.
This individual will work closely with senior leadership and experienced real estate professionals, receiving hands-on training and opportunities for growth within the company.
Key Responsibilities
- Manage administrative tasks to support the day-to-day operations of the office
- Prepare, review, and manage real estate transaction documents using Dotloop
- Ensure contracts, disclosures, and paperwork are complete and submitted on time
- Maintain organized digital and physical filing systems
- Assist with scheduling appointments, meetings, and office calendars
- Answer phones, respond to emails, and provide professional communication with clients and vendors
- Support onboarding and administrative needs for agents
- Assist with office technology, software, and troubleshooting basic technical issues
- Order office supplies and help maintain an organized office environment
- Provide general administrative support as needed
Qualifications
- Bachelor's degree
- Previous administrative or office experience
- Experience in real estate is a plus, but not required
- Experience with Dotloop or similar transaction management software is a plus
- Strong computer skills and the ability to learn new software quickly
- Comfortable communicating with clients, agents, attorneys, and vendors
- Proficiency in Microsoft Office and Google Workspace
Skills & Attributes
- Tech-savvy and comfortable learning new systems
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Positive attitude and willingness to support the team
- Ability to handle confidential information with professionalism
What We Offer
- Comprehensive training and ongoing support
- A collaborative and positive team environment
- Opportunities for professional development and career advancement
- Hands-on experience in a fast-paced real estate office
- Exposure to real estate transactions, operations, and technology
- Competitive compensation with room for growth
Compensation
- Base salary range: $50,000 - $55,000 annually
- Opportunity for performance-based bonuses and future growth
- Long-term advancement opportunities within the company
Pay: $50,000.00 - $55,000.00 per year
Work Location: In person
