POSITION SUMMARY
The Cincinnati Art Museum has an immediate opening for a full-time Accounts Payable Clerk in the museum’s finance department. The Accounts Payable Clerk is responsible for providing complete, accurate, and timely financial transactions and reporting. This position is full-time, salaried exempt, and scheduled 35 hours per week onsite.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Working under the direction of the Chief Financial Offer, duties include but are not limited to:
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Processing invoices on daily basis
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Weekly electronic and check payment processing
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Post Accounts Payable to General Ledger weekly
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Ensure Accounts Payable system balances to General Ledger
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Reconcile and record corporate cards transactions in accounting system
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Responsible for year-end functions associated with Accounts Payable system including issuing 1099’s at year-end and accrual journal entries
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Invoice entry and payment for multiple departments supplies, gas credit cards, water bills, utilities, etc.
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Oversee departments’ timeliness in entering invoices.
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Prepare admission transfer, development daily transactions, and online sales journal entry (monthly)
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Reconciliation of the Blackbaud credit card bank statements (monthly)
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Process art purchases for payment and record journal entry
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Monthly sales tax filing and payment
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Reconcile prepaid postage (monthly)
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Reconcile liquor inventory with usage sheets and physical count
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Other duties as requested
MINIMUM REQUIREMENTS
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A two (2) year college degree in business related field and three (3) years experience and/or training in the field; or the equivalent combination of education and experience. Non-profit experience a plus.
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Candidate must be able to maintain confidentiality and provide excellent service.
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A proven ability to work successfully with others to achieve objectives.
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Possess excellent written and oral communication skills.
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Strong organizational skills, and ability to manage multiple tasks.
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Proficient in Microsoft Office Suite, especially Excel, and other relevant computer programs.
