The Office and HR Coordinator reports to the HR Manager and plays a pivotal role in ensuring the smooth functioning of administrative and organizational tasks within our organization. This position will play a dual role, dedicating time between both office coordination and Senior Leadership support. Our ideal candidate is professional, honest, respectful, reliable, patient, approachable and able to work well within a talented and diverse work family. The Office and HR Coordinator must have the ability to maintain confidentiality, be detail-oriented and most importantly, have a positive attitude.
Responsibilities include:
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Front Office:
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Coordinates day-to-day office operations, including supply inventory, equipment maintenance (copiers etc.), and specific vendor relationships
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Coordinates office and conference room / meeting space logistics and ensures a clean, organized, and efficient workspace
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Serves as the primary point of contact for office related inquiries and issues
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Greeting our visitors in the front office
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Answering the phone and routing incoming calls
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Managing incoming and outgoing mail, including distributing mail to the appropriate recipients
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Human Resources:
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Assist with the recruitment processes, including prescreening candidates, scheduling interviews, reference checking, responding to applicants and maintaining HR databases with accurate information.
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Supports HR initiatives, such as employee engagement activities, and company events
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Assist in the preparation and distribution of HR communications such as company newsletters and event announcements
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Manages the inventory of product seconds according to our seconds policy
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Maintains records of multiple HR-related metrics such as employee onboarding progress and temporary labor hours worked
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Office Support:
- Administrative tasks for various departments
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Support the account services team by placing food orders for and picking up customer lunches
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Senior Leadership:
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Track and manage expense reports for Senior Leadership, ensuring timely submission and accuracy
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Create and edit presentations, reports, and other documents as needed
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Coordinate communication and logistics for offsite meetings, retreats, and other events
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Provide administrative support to Senior Leadership, including scheduling, and other duties as assigned
Experience and skills required:
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proficient with Microsoft Office
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organized with excellent interpersonal skills
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willing to learn new skills and duties
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excellent attention to detail and flexible in work tasks
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ability to adapt to the current needs of the organization
