Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in New York City, The Hamptons, New Jersey, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.
ESSENTIAL FUNCTIONS
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Coordinate and manage the co-op and condo board application process from start to finish, including assembling, reviewing, submitting, and tracking board packages.
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Generate, prepare, organize, and distribute transaction-related documents, including leases, riders, disclosures, compliance forms, exclusives, and other client-related agreements and documentation.
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Maintain and update listings, open houses, and related marketing materials across company systems and platforms.
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Organize and coordinate photography, floor plans, virtual staging, staging consultations, and other vendor appointments related to listings.
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Upload listing photos and assist with online listing management.
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Coordinate and host open houses and property showings.
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Attend property walkthroughs, photography appointments, and other listing-related meetings as needed.
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Prepare and present listings to prospective clients.
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Run client credit reports and assist with transaction-related documentation and due diligence.
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Assist with preparing, formatting, and producing marketing and presentation materials for client meetings, pitches, and prospecting opportunities.
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Schedule meetings, appointments, and calendar coordination for the Agent/Team.
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Serve as a primary point of contact for buyers, sellers, attorneys, management companies, vendors, and other parties involved in transactions.
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Facilitate strong working relationships with clients and vendors while delivering exceptional customer service.
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Respond to client inquiries in a professional, timely, and solution-oriented manner.
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Act as a liaison between the Agent/Team and internal departments, including Marketing, Listings, Administration, and Operations.
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Provide high-level administrative support, including preparing correspondence, handling mailings, copying/scanning documents, and maintaining organized files.
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Ensure accuracy, consistency, and quality control across all work products, listings, and client-facing materials.
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Greet clients and visitors in a professional and welcoming manner.
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Assist with special projects and additional administrative tasks as needed.
Requirements
REQUIREMENTS
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Licensed New York Real Estate Salesperson or Associate Broker preferred.
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Professional, polished, and courteous demeanor with exceptional communication, interpersonal, and customer service skills.
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Strong organizational and time-management abilities with the capacity to manage multiple priorities and meet deadlines in a fast-paced environment.
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Ability to maintain strict confidentiality and handle sensitive information with discretion.
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High level of proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and PDF software.
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Ability to quickly learn and effectively utilize company systems and platforms, including reSOURCE/Listing Systems, Board Packager, CRM platforms, and Canva.
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Detail-oriented with strong follow-through and problem-solving skills.
Minium of 1 year experience
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Benefits
Brown Harris Stevens Residential Sales, LLC is an equal opportunity employer.
