Metro Aviation, Inc. is seeking an Accounts Payable & Accounts Receivable Specialist to work as an integral part of the Metro team at Metro Aviation, Inc. Headquarters in Shreveport, Louisiana.
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*Subject to offer letter terms and policy*
Our mission is to provide the safest and highest quality aircraft operations, completions, and maintenance so that:
- Our customers can safely and effectively accomplish their mission profile,
- Our employees can exercise their talents and maximize their potential, and
- The Company can ensure its financial stability.
Our goal is to find qualified candidates who value our mission and contribute to our overall safety culture. We invest in the well-being of our employees. The following FREE benefits are offered to all full-time employees: Family Health and Prescription Insurance, Family Dental Insurance, Family Vision Insurance, Life Insurance, Short-term Disability, and an Employee Assistance Program.
Job Objective
The Accounts Payable (AP) & Accounts Receivable (AR) Specialist is responsible for managing the company’s day-to-day AR, collections, and AP functions for the affiliated entities. This is a high-volume, deadline-driven role, with receivables, payables, and close cycles that recur multiple times each month for every entity.
Essential Functions
- Input customer invoices into the accounting ERP from the originating billing software for assigned entities
- Apply cash receipts daily and reconcile deposits to the correct entity, customer, and invoice
- Maintain the AR aging for each entity; research and resolve unapplied cash, short pays, and billing discrepancies
- Manage the collections process for all entities, including aging review, direct outreach, and follow-up on payment commitments
- Enter vendor invoices into accounting ERP correctly coding to the proper GL account and confirming required approvals are in place prior to entry
- Three-way match vendor invoices to the purchase order and receiving documentation issued by Purchasing, and resolve price, quantity, and other variances before payment
- Prepare check, ACH, and wire payment runs for management review and approval
- Verifies vendor setup and notifies accounting leadership when changes are required in the ERP
- Maintain 1099 classifications and support annual 1099 reporting
- Maintain complete AR and AP documentation, keep transactions properly separated by legal entity, and meet recurring billing, payment run, and month-end close deadlines that occur multiple times each month
- Assist with ad hoc projects, audit requests, and other duties as assigned
Knowledge, Skills, & Abilities (KSA)
- Exceptional attention to detail, with a habit of self-review before work is submitted for approval, payment, or posting.
- Strong time management and organization; able to prioritize competing AR and AP demands across multiple entities and work efficiently at high volume without sacrificing accuracy.
- Professional communication skills; comfortable making collection calls and holding customers to terms.
- High level understanding of internal controls and segregation of duties.
- Ability to work independently while coordinating with Purchasing, Billing, and Accounting leadership.
- Proficient with Microsoft 365 Online including Microsoft Excel and Microsoft Word.
- Experience using an accounting ERP; Sage 100 and QuickBooks Online preferred
Education & Experience
- High school diploma or equivalent required; Associate or Bachelor's Degree in Accounting, Finance or Business preferred.
- 3-6 years of accounts payable and/or accounts receivable experience
- Hands-on collections experience strongly preferred.
Physical Demands
- Prolonged periods sitting at a desk and working on a computer
- Filing duties include standing, pushing, pulling, squatting, and lifting
- Ability to lift up to 20 pounds at times
Work Environment
- Temperature-controlled office
- Limited Exposure to outdoor shops with potential extreme cold and hot temperatures and loud noises
Work Status, Schedule, & Travel
- Full-time
- Monday - Friday, 40 hours per week
- Overtime may be necessary
- No travel required
*Metro Aviation, Inc. does not have a Visa Sponsorship program at this time*
Metro Aviation, Inc. is committed to employees, customers, and the community to promote diversity and inclusion by developing policies, programs, and procedures that foster a work environment where differences are respected and employees are treated fairly.
Metro Aviation, Inc. prohibits discrimination or harassment of any kind and ensures Equal Employment Opportunity (EEO) to all aspects of the relationship between Metro Aviation, Inc. and its employees, including recruitment, employment, promotion, transfer, training, working conditions, wages and salary administration, employee benefits, and application of policies.
