We are seeking a detail-oriented and dependable part-time OPS Human Resources Assistant to support a variety of operational HR functions within the College of Medicine Human Resources Office (COM-HR). This position provides an excellent opportunity to gain hands-on experience with human resources processes while supporting a collaborative and fast-paced HR team.
This role is well suited for someone who enjoys being part of a collaborative team and thrives in a structured environment with established workflows. Much of the work involves reviewing documents, identifying and synthesizing key information, and accurately entering data into HR systems. While many tasks are repetitive, each case requires careful attention to detail, the ability to follow defined processes consistently, and sound judgment to ensure information is processed accurately. The ideal candidate is comfortable working independently, eager to learn new processes, and knows when to ask questions or seek guidance on unfamiliar tasks. This role also includes collaborating with colleagues and communicating with employees in person, by email/Teams chat, and by phone.
Primary Responsibilities
Enter personnel data from various sources into centralized HR systems and reports.
Review documents for completeness and extract key information for accurate data entry.
Perform quality checks to ensure data accuracy and completeness.
Assist with identifying data gaps and process improvement opportunities within centralized HR systems.
Triage cases and route requests to the appropriate contact.
Support the Immigration Center of Expertise (ICOE) with transactional tasks, including routing and compiling documentation as needed.
Perform other administrative and clerical duties in support of HR operations.
Schedule & Location
This is an in-person position located at the University of Florida East Campus (2046 NE Waldo Rd., Gainesville, FL 32609), which offers ample parking and convenient access to an RTS bus stop at the entrance.
The work schedule is Monday through Friday between 8:00 a.m. and 5:00 p.m. Hours will generally range from 20 or more hours per week (0.50 to 0.75 FTE), depending on workload and business needs.
