Finance Manager
Position Summary
The Finance Manager is responsible for the day-to-day accounting and financial operations of Mutual Ground, ensuring the accurate and timely processing of financial transactions and maintaining the integrity of the organization's financial records. This position oversees accounts payable, cash disbursements, credit card administration, payroll support, account reconciliations, employee cost allocations, and grant accounting activities. The Finance Manager prepares financial schedules, reimbursement requests, and supporting documentation for financial reporting, audits, and grant compliance activities and works collaboratively with leadership and program staff to ensure financial processes are efficient, compliant, and aligned with organizational and funder requirements.
Essential Duties and Responsibilities
Accounting and Financial Operations
- Receive, review, and process all requests for payment, ensuring appropriate approvals, supporting documentation, and account coding.
- Enter invoices, employee reimbursements, and accounts payable transactions into the accounting system and prepare weekly payment batches.
- Print checks, initiate ACH payments and electronic fund transfers, and review and process recurring and automatic payments.
- Collect, review, and enter all agency credit card transactions and supporting documentation, ensuring expenses are accurately coded and charged to the appropriate programs and funding sources.
- Record cash receipts and deposits and track bank account activity and cash balances.
- Prepare month-end workpapers and supporting schedules and assist with month-end and year-end close processes.
- Maintain fixed asset records and depreciation schedules and oversee inventory tracking only as necessary to support fixed asset accounting and financial reporting.
- Enter journal entries and accruals and complete account reconciliations, including bank accounts, credit cards, prepaid expenses, accrued liabilities, and other balance sheet accounts.
Payroll and Benefits
- Coordinate payroll processing with Human Resources, verify payroll information and changes, and reconcile payroll-related accounts and deductions.
- Update and maintain employee allocation percentages in ClickTime and other applicable systems whenever staffing assignments or funding sources change.
- Review payroll coding and maintain employee cost allocations to ensure salaries and benefits are charged accurately to programs and funding sources and comply with grant requirements.
- Maintain accounting records related to employee benefits, retirement contributions, payroll liabilities, and benefit deductions.
Grant and Budget Administration
- Prepare grant reimbursement requests and supporting financial reports in accordance with funding requirements and reporting deadlines.
- Monitor grant expenditures and notify the Finance Director of budget variances, compliance concerns, or expenditures requiring review or approval.
- Maintain restricted fund tracking and documentation necessary to support grant reporting, reimbursement requests, and monitoring visits.
- Compile expenditure analyses, allocation data, and supporting financial information to support annual operating and grant budget development.
- Maintain supporting documentation required for grant reimbursement requests, monitoring visits, and financial compliance reviews.
Financial Reporting and Compliance
- Provide financial schedules, reports, reconciliations, and supporting documentation to assist the Finance Director in coordinating annual audits, Single Audits, grant monitoring visits, and funder reviews, including ICASA, ICADV, IDHS, and other regulatory agencies.
- Maintain organized and audit-ready financial records in accordance with Generally Accepted Accounting Principles (GAAP), grant requirements, and agency policies.
- Identify operational issues and provide recommendations to the Finance Director regarding financial procedures and process improvements.
Systems and Collaboration
- Administer accounting, payroll, and timekeeping systems, including MIP Fund Accounting and ClickTime, and maintain accurate and complete financial data.
- Provide technical assistance to program and administrative staff regarding purchasing procedures, expense coding, reimbursement requests, and required financial documentation.
- Maintain accounting procedures and desk manuals and assist with cross-training on financial processes.
- Serve as backup to the Finance Director on designated operational accounting functions.
- Attend required meetings and perform other duties as assigned.
Qualifications
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
- Minimum of three (3) to five (5) years of progressively responsible accounting or finance experience, preferably in a nonprofit, multi-funded environment.
- Demonstrated experience in nonprofit fund accounting, accounts payable, payroll administration, account reconciliations, financial reporting, and grant-funded accounting.
- Experience processing electronic payments, ACH transactions, credit card administration, and maintaining accurate financial records preferred.
- Experience supporting grant reimbursement processes, cost allocations, and grant-funded accounting activities strongly preferred.
- Experience with MIP Fund Accounting software and ClickTime strongly preferred.
Knowledge, Skills, and Abilities:
- Working knowledge of GAAP, nonprofit accounting practices, grant accounting principles, and financial reporting requirements.
- Proficiency in Microsoft Excel and accounting, payroll, and financial management systems.
- Knowledge of accounts payable processes, payroll reconciliations, cost allocation methodologies, and restricted fund accounting.
- Strong analytical, organizational, and problem-solving skills with a high degree of attention to detail and accuracy.
- Ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment.
- Strong written, verbal, and interpersonal communication skills and the ability to work collaboratively with staff, auditors, funders, and external partners.
- 60-Hour Domestic Violence and Sexual Assault Training Certificate (may be completed after hire).
Working Conditions
Ability to perform duties in a standard office environment and utilize standard office equipment. May be needed for occasional evening meetings. Hybrid remote work schedule upon completion of training.
v Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
EEO Statement for Job Postings
It is the policy of Mutual Ground, Inc. to afford equal opportunity in all aspects of employment to all persons without discrimination on the basis of race, color, religion, physical disability, sex, sexual orientation, gender identity, military status, marital status, age, national origin, ethnicity, political affiliation, medical condition, pregnancy, immigration status or on the basis of genetic information. This policy applies to all employees, applicants for employment, board and committee members, and volunteers and extends to all phases of hiring, selection, promotion, transfer, pay, benefits, tenure, discharge and discipline.
Employment at our agency may qualify you for federal student loan forgiveness programs. We do not pay or forgive student loans, however, our status as a non-profit organization under section 501(c)(3) makes us an eligible employer. There may be other determining factors for one to qualify. It is the employee’s responsibility to apply for the loan forgiveness program that fits their situation.
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
