Donaldson Law P.A. is seeking a detail-oriented and proactive Billing Specialist to support our legal and accounting teams. This position will serve as the primary role in supporting the firm's financial operations by ensuring accurate billing, invoicing, and payment processing while maintaining professionalism and confidentiality. The role is well-suited for someone who thrives in a fast-paced legal environment, takes ownership of their work, and values precision, accountability, and professionalism.
Key Responsibilities
- Billing claims with legal plan providers
- Prepare, review and process client invoices accurately and timely
- Monitor accounts receivable and follow up on outstanding balances
- Process payments and maintain billing records
- Communicate professionally with clients regarding billing inquiries
- Work closely with attorneys, accountants, and administrative staff to ensure billing accuracy
- Assist with time entry review and billing adjustments as needed
- Maintain confidentiality of client and financial information
- Support additional administrative and accounting functions as assigned
Qualifications & Skills
- Previous billing, bookkeeping, accounting, or office administration experience preferred
- Experience in a law firm, CPA firm, or professional services environment is a plus
- Strong attention to detail and organizational skills
- Ability to prioritize tasks and meet deadlines
- Proficiency with Microsoft Office, including Excel and Outlook
- Experience with QuickBooks or billing software preferred
- Professional written and verbal communication skills with a client-focused approach
Why Join Donaldson Law
- Direct collaboration with attorneys in an expanding practice.
- Exposure to a broad range of legal issues and motion practice.
- Use of modern legal and workflow management tools.
- Opportunities for professional growth, responsibility, and skill development.
- A professional, structured, and accountability-driven work environment.
Job Type: Full-time
Pay: $38,000.00 - $45,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
