Fremont, CA | Veterinary Operations
Full-Time | On-Site
Salary: $125,000 - 150,000 annually
Beacon Veterinary Specialists is seeking a Director of People & Administration to lead HR, compliance, payroll/benefits coordination, and administrative operations for our growing veterinary organization, including our Central Veterinary Hospital (Fremont) and Animal Eye Care (Pleasanton) locations.
This is a hands-on leadership role for someone who is highly organized, people-centered, and experienced in California HR practices. The ideal candidate is comfortable supporting managers, handling sensitive employee matters, overseeing administrative processes, and helping a multi-location veterinary team run smoothly.
Responsibilities-
Oversee the employee lifecycle, including offers, onboarding, employee changes, leaves of absence, accommodations, separations, and related documentation for ~120 employees
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Lead, support, and develop a team of ~5 full-time administrative direct reports while clarifying ownership, priorities, and backup coverage for recurring administrative functions
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Serve as a resource to clinic managers on employee relations, coaching, policy guidance, and documentation
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Support consistent HR practices across teams and locations while maintaining confidentiality, accuracy, and accountability
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Partner with leadership on job descriptions, compensation support, employee communications, and policy updates
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Help maintain a professional, compliant, and people-centered workplace
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Coordinate payroll, benefits administration, open enrollment, and employee records
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Work with outside HR, payroll, benefits, and risk-management partners
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Ensure employee changes, new hires, and separations are processed accurately and on time
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Maintain organized HR systems, records, and recurring administrative workflows
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Track and support employment compliance, required training, licenses, permits, renewals, insurance documentation, and other recurring administrative deadlines
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Help ensure company policies, records, and documentation remain current
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Coordinate with outside advisors, vendors, and leadership on compliance-related matters
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Support safety, documentation, and risk-management processes across the organization
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Provide oversight for key administrative finance processes, including vendor records, accounts payable support, client account procedures, banking access coordination, and related documentation
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Partner with leadership and outside accounting resources to support accurate, timely administrative inputs
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Help maintain organized systems for financial administration, recurring payments, renewals, and business records
What Success Looks Like (First Year)-
No missed renewals, filings, or postings on the control register with monthly verification delivered to the CEO
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Every hire paid correctly on the first cycle; every separation executed compliant with California final-pay law
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Leaves and accommodations administered on time with complete documentation
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Employee-relations documentation maintained to a standard that would withstand agency or counsel review
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Administrative team cross-trained with a capable backup for every critical function and procedures documented
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Managers report fast and clear HR support
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4+ years of progressive HR experience
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Professional HR certification: PHR, SPHR, SHRM-CP, or SHRM-SCP
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Hands-on experience with employee relations and leave administration
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Knowledge of California employment practices
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Experience supervising or leading team members
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Strong judgment, discretion, and confidentiality
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Excellent organization, follow-through, and communication skills
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Comfortable working on-site full-time in Fremont, CA with occasional work responsibilities outside of standard business hours
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PEO, payroll, benefits, or HRIS experience
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Exposure to payroll, bookkeeping, accounts payable, or administrative finance processes
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Multi-site or multi-entity experience
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Veterinary, healthcare, or regulated-industry background
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PHRca certification or willingness to obtain California-specific HR certification
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Competitive salary commensurate with experience
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Medical, dental, and vision insurance
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401(k) with employer contribution
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Paid time off
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CE allowance + professional certification support
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Pet discounts + employee pet insurance
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Supportive leadership team
Beacon Veterinary Specialists is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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