Department
International Study Programs
Scope of Job
To assist in the operation of Study Abroad Programs (SAPs), exercising independent judgment and authority as required. Responsible for all phases of the programs, including student advising, recruitment, nomination, application management, scholarship administration, program logistics, budget recommendations, future planning, outreach, and pre-departure compliance.
Description of Duties
- Coordinates Study Abroad Programs (SAPs) to ensure implementation and prescribed activities are carried out in accordance with specified objectives, including the planning, administration, and evaluation of short-term and long-term programs.
- Supervises and manages the day-to-day activities and personnel of the assigned program, as applicable.
- Develops, coordinates, and supervises the implementation of multiple projects or programs, recommending modifications to improve program effectiveness.
- Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations, including preparing program cost estimates for short-term SAPs.
- Assists others in writing and developing proposals for funding grants, as applicable.
- Coordinates the various activities of the program, including student advising, recruitment, nomination, application management, scholarship administration, program logistics, and pre-departure requirements.
- Represents Education Abroad and the department at official university functions, recruitment events, study abroad fairs, presentations, conferences, seminars, and other outreach activities.
- Reviews program records and reports of activities and recommends modifications to methods or procedures as required.
- Develops and maintains brochures, reports, correspondence, agendas, promotional materials, contracts, and other program-related documents.
- Assists with the administration of the Education Abroad Scholarship applications, including processing applications and coordinating award notification with the Scholarship Office.
- Maintains the Education Abroad application management system (Via TRM), including updating application content, program brochures, reports, and related materials.
- Monitors student application progress and ensures required documentation is submitted, including Financial Commitment forms, Student Responsibilities Forms, Dean of Students travel forms, and other required pre-departure documents.
- Provides ongoing staff development, on-site demonstrations and field-based experiences related to the program.
- Conducts formal training and provides instruction regarding program policies and procedures.
- Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the SAPs.
- May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.
- Performs other duties as assigned.
Supervision Received
General direction from the assigned supervisor.
Supervision Given
Supervises assigned staff.
Required Education
Bachelor’s degree in a related field from an accredited university
Licenses/Certifications
None.
Required Experience
- Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
- One (1) year of the required experience with a Master’s degree, or
- Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
- Seven (7) years of the required experience with a High School Diploma or equivalent.
Equipment
As specified for the particular job.
Working Conditions
Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.
Other
Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.
Physical Capabilities
N/A
Employment Category
Full-Time
Minimum Salary
Commensurate with Experience
Posted Salary
Commensurate with Experience
Position Available Date
07/07/2026
Grant Funded Position
Yes
If Yes, Provide Grant Expiration Date
