Position Summary: The Scheduling Coordinator is to ensure adequate and appropriate staffing of the facility nursing department to meet the needs of the residents based on budget, census, and as directed by facility administration.
Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Consult with nursing department staff and supervisors concerning the staffing/scheduling needs to assist in eliminating/correcting problem areas and/or improving services. • Coordinate appropriate coverage for “call-outs” for each scheduled shift in a timely fashion and alert the nursing supervisor regrading vacant slots which have not been filled for upcoming shifts. • Designate a licensed nurse to serve as a Charge Nurse/Nurse Supervisor on each shift except under waiver. • Determine a level of sufficient staff based on diseases, conditions, physical function, or cognitive limitations of the resident population. • Develop a workforce strategy which provides for sufficient numbers of licensed nurses and Certified Nursing Assistants (CNAs) to meet the individualized needs of residents and to comply with state staffing requirements. • Ensure the facility has sufficient staff with the appropriate competencies and skill sets to provide nursing and related services to assure resident safety. • Ensure the schedule considers the number, acuity, and diagnoses of the facility resident population in accordance with the facility assessment. • Ensure the workload or assignments of the nursing staff allow for time to participate in team meeting, care plan meetings, attend training, spend time caring for residents and time for breaks (including meal breaks). • Work with the Director of Human Resources and the Director of Nursing when scheduling modified work duty employees in accordance with work restrictions and facility policies. • Complete and post work sheets/time schedules. • Complete monthly nursing schedule coordinating requests to ensure appropriate coverage of units. • Collaborate with Infection Preventionist regarding infection prevention and control plan and contingency staffing plans in the event of infectious communicable disease outbreaks (i.e., influenza, etc.) • Maintain a current list of emergency contact information for all department supervisors and facility management as part of the emergency preparedness and response plan. • Maintain a current listing of all resident care employee phone numbers in an accessible format. • Utilize the facility assessment to drive staffing decisions and identify what skills and competencies staff must possess to deliver the necessary care required by the residents served. • Post nurse staffing information as required by regulation and state law. • Update the nurse staffing posting throughout the day as census and staffing ratios change. • Archive the posted daily nurse staffing data for a minimum of 18 months or as required by state law whichever is greater. • Complete in a timely fashion necessary nursing department employee record upon hiring, job reclassification and discharge. • Maintain confidentiality of all pertinent employee information. • Maintain employee attendance records and completion of change in status forms for processing by the human resources team. • Monitor labor hours for nursing team members approaching (or currently in) overtime; avoid overtime hours unless approved by the Director of Nursing or the Administrator in accordance with facility policies. • Track individual nursing team ember’s “call-out” days, vacation days, sick days, and paid time off (PTO) and document in accordance with facility policies. • Maintain working knowledge of regulatory and legal requirements governing employment. • Report to the state Nurse Aide Registry or licensing authorities any knowledge of actions taken by a court of law that would indicate unfitness as a staff member of a nursing home. • Review complaints and grievances pertinent to scheduling and staffing with the facility; make necessary oral/written reports to the Director of Nursing. • Collect and assemble/compile records for committee and Director of Nursing review as requested; prepare reports of nursing department labor issues to submit to such committees as directed. • Attend various committee meetings of the facility (safety, recruitment, and retention, etc.) as required.Assist in interviewing CNAs as appropriate and conduct professional reference checks. • Ensure that the facility does not employ or other wise engage individuals who have been found guilty of abuse, neglect, exploitation, misappropriation of property or mistreatment by a court of law. • Confirm license/certification and current standing with state approved agencies for all new hires prior to orientation date; maintain records of current certifications/licenses for nursing department employees. • Collaborate with nursing leadership and human resources for the onboarding of new nursing team members and assure sufficient time is allocated for successful orientation. • Coordinate with staff development to ensure that appropriate time is allocated for the development of staff skill sets and competencies to perform work roles and occupational functions successfully. • Provide newly hired nursing personnel with an orientation schedule and assign a staff member to mentor new team members and provide relevant orientation. • Refer all incidents and allegation of workplace bullying, discrimination, intimidation, or harassment to the Director of Human Resources in accordance with facility policies. • Assist employees in accurate completion of forms (i.e., leave and time off requests, time cars, etc.) pertinent to scheduling and staffing. • Monitor nursing team members for signs of caregiver burnout or unsafe practices in accordance with facility policies. • Assist with recordkeeping for facility in-service education and orientation classes for nursing team members including pre/post-testing for competences as required. • Attend in-service training programs as scheduled and complete all required competencies. • Report all unsafe/hazardous conditions, defective equipment, etc., to immediate supervisor and/or facility Safety Compliance Officer, complete maintenance request forms in accordance with facility policies. • Performs other duties as assigned. Competencies: • Excellent verbal and written communication skills. • Excellent organizational skills and attention to detail. • Excellent time management skills. • Ability to prioritize tasks. Supervisory Responsibilities: None Work Environment: While performing the duties of this job, the employee is in an office environment that has controlled heat and cold. The noise level is moderate to quiet. Physical Demands: • Prolonged periods of sitting at a desk and working on a computer. • Position requires frequent bending, stooping, stretching, and lifting. • Lifting and carrying items weighting up to 30 pounds. • Requires corrected vision and hearing to normal range. • Ability to read, write, and communicate effectively in English.
Education / Experience: • High school diploma or equivalent. • Associate degree preferred but not required. • Excellent time management and prioritization skills. • Must be extremely organized and proactive with ability to multi-task. • Excellent oral and written communication skills. • Confidentiality with sensitive company information.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $17.18 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Experience:
- staffing coordinator: 1 year (Required)
Work Location: In person
