JOB
Procures goods and services for the County using contracts, requests for proposals, invitations for bids, and requests for quotes through an automated purchasing system. Acts in a lead capacity for the procurement office.
EXAMPLE OF DUTIES
- Prepares Requests for Proposals, Invitations for Bids, Requests for Quotes and other solicitation documents.
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Conducts pre-bid conferences, bid openings, contract negotiations and post award meetings with contractors and County staff; drafts professional service contracts, statements of work and contract specifications for department personnel; analyzes quotes, contracts, bids and proposals.
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Prepares contract award documents and tracks contract execution and obligation and de-obligation of funds; prepares caption headings, memos and relevant documentation for purchases requiring Board of County Commission approval.
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Maintains solicitation and contract files; develops procurement procedures; and trains and advises employees in the procurement of goods and services.
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Guides the work of Procurement Specialists.
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Reviews solicitation and contract documentation; identifies countywide requirements and coordinates interdepartmental purchases.
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Reviews and prepares purchase orders for the purchase of services, supplies, materials, and other commodities; analyzes purchase requisitions to ensure compliance with procurement code and local policies and procedures; identifies procurement code violations on purchases; and prepares recommendations for Procurement Manager.
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Communicates with vendors on quotes, invoices, and other items relevant to purchasing; obtains quotes for purchases, compiles vendor information on goods and/or services available for purchase.
Knowledge / Skills:
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Knowledge of modern government accounting systems and procedures and their uses; of governmental fund budgeting; of New Mexico procurement laws, procedures, regulations and manuals; and of modern office administration, procedures and equipment.
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Ability to exercise good judgment in analyzing organizational problems and making appropriate recommendations; to perform effectively under strict deadlines; to organize and present thoughts clearly and precisely in both verbal and written form; and to establish and maintain an effective working relationship with supervisors, employees and the public.
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Excellent written and verbal communication skills; skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment.
SUPPLEMENTAL INFORMATION
Working Conditions:
Work is performed in an office setting. Work schedule may include evening and weekend hours. May be required to travel. While performing the duties of this job, the employee regularly is required to stand, walk, and sit; use hands to finger, handle or feel; reach with hands or arms; stoop, kneel, crouch, or crawl; and talk or hear. Clarity of vision at short distance is required. May be required to lift up to 20 pounds. May be subject to exposure of CRTs and VDTs.
Conditions of Employment:Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening. Additionally, selected candidate must submit to and pass a county paid criminal background screening. Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties.
