POSITION PURPOSE
At BAC, our vision is to Reinvent Cooling to Sustain the World. To support this mission, we are seeking a highly organized and proactive Executive Assistant Coordinator to support the Executive Administrative Assistant.
This role serves as a critical extension of the Executive Office, ensuring seamless day-to-day operations, strong internal coordination, and efficient execution of administrative priorities. The ideal candidate is detail-oriented, highly responsive, and thrives in a fast-paced, high-expectation environment while maintaining strict confidentiality.
PRINCIPAL ACCOUNTABILITIES
Executive & Administrative Support
- Provide day-to-day administrative support to the Executive Assistant to the CEO
- Assist with calendar management, meeting coordination, and scheduling across time zones
- Coordinate logistics for meetings including agendas, materials, catering, and follow-ups
- Prepare and format presentations, reports, and internal documents (PowerPoint, Word, Excel)
- Serve as a backup point of contact when the Full-Time Executive Assistant is unavailable
Meetings & Communications
- Support execution of All Employee Meetings and other meetings as needed (logistics, materials, live support)
- Take meeting notes and track action items when required
- Assist with drafting and distributing internal communications
Travel & Expenses
- Assist with coordination and execution of domestic and international travel logistics
- Support visa and international travel documentation preparation, including gathering required materials, tracking deadlines, and coordinating with external visa providers
- Assist with expense report preparation and submission
Operations & Coordination
- Maintain organized filing systems (digital and physical) for executive materials
- Support record retention and documentation processes
- Coordinate with internal stakeholders and external partners/vendors
Event & Special Project Support
- Support internal and external event coordination
- Support ad hoc projects and high-priority initiatives as assigned
KEY RELATIONSHIPS
- Executive Administrative Assistant (direct support)
- Internal departments and external vendors
REQUIRED SKILLS & QUALIFICATIONS
- 2–5+ years of administrative, coordinator, or executive support experience
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- High attention to detail and follow-through
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Teams)
- Ability to handle sensitive information with discretion and professionalism
- Proactive, adaptable, and solutions-oriented mindset
Preferred:
- Event coordination experience
- Experience coordinating travel logistics
- Experience supporting senior leadership or executive-level functions
BAC Hiring Compensation Range $63,500- $108,800
BAC offers a comprehensive benefits package to include medical, dental, vision, paid time off, 401k, employee stock ownership plan, and more. Please see additional details on the BAC website at www.Baltimoreaircoil.com. (http://www.baltimoreaircoil.com/)
BAC Employees are eligible to participate in an annual bonus incentive program.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
