Position Summary: The Graphics Print Production Planner manages the planning, coordination, and the tracking of Print Shop projects from request intake through completion. This role reviews print requests for accuracy and completeness, coordinates with internal stakeholders to confirm priorities and timelines, prepares budget estimates, assigns and monitors work, maintains project records, and supports workflow efficiency. The position is also responsible for ensuring proper project coding, managing purchase orders, processing invoices and internal transfer billings. The Graphics Print Production Planner will function as a back-up the for the Senior Director, Fabrication Services.
- Serves as the Project Manager for all Print Shop jobs and projects.
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Reviews incoming print requests for completeness, accuracy, deadlines, project coding, and required approvals.
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Collaborates with internal stakeholders to clarify job details, priorities, and timelines.
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Prepares budget estimates for internal and external Print Ship job and projects.
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Assign, track, and monitor print jobs to ensure timely completion and alignment with project requirements.
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Maintains organized records of active, pending, and completed print jobs.
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Manages print shop workflow by identifying potential delays, missing information, or resource needs.
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Ensure each print job is coded to the correct project, department, or internal billing account.
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Manages all vendor and shop purchase orders related to Print Shop operations.
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Processes vendor invoices and ensure they are matched to the appropriate purchase orders and projects.
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Processes transfer billings for internal print jobs and services.
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Partners with finance and internal stakeholders to resolve billing or coding issues.
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Order and maintain print shop supplies and other production-related items.
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Monitors inventory levels and proactively reorder supplies to avoid production delays.
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Identifies process improvements to increase efficiency, accuracy, and visibility within print shop operations.
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May operate printers as needed
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Performs other duties as assigned.
Required Minimum Qualifications:
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Bachelor’s Degree in business management, project management or related field.
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3 years of Project Management experience.
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Strong leadership, communication, problem-solving, and organizational skills.
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Strong organizational skills with the ability to manage multiple projects in a fast-paced, deadline-driven environment.
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Strong attention to detail and accuracy with purchase orders, invoices, project codes, and billing information.
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Ability to learn and use internal systems for purchasing, billing, project tracking, and documentation.
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Strong written and verbal communication skills.
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Ability to work professionally with internal teams, vendors, leadership, and shop personnel.
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Ability to follow established procedures while identifying opportunities for improvement.
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Proficiency with Microsoft Office products including Outlook, Teams, SharePoint, PowerPoint, Excel, etc.
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The ability to travel 10%, based on project need.
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The ability to work flexible hours depending on the project/events assigned.
Preferred Minimum Qualifications:
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Familiarity with print terminology, production timelines, paper types, substrates, finishing processes, or supply ordering.
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Prior experience serving as a project coordinator, production coordinator, or administrative coordinator.
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Experience using project management, and/or ERP systems.
Physical Demands (refer to Addendum):
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Ability to work in an office environment doing sedentary work and lift 20 pounds.
