Overview
We are seeking a dynamic and organized UPI Coordinator/Administrative Assistant to join our team! This vital role combines office management, administrative support, and customer service to ensure smooth daily operations. The ideal candidate will bring energy, attention to detail, and a proactive attitude to help our organization run efficiently and effectively. This paid position offers an exciting opportunity to develop your skills in a fast-paced environment while supporting our team’s success.
WORK SCHEDULE: Monday through Friday, 8:00 AM – 4:00 PM (One-hour unpaid lunch daily)
COMPENSATION & BENEFITS: Forest County offers a comprehensive benefits package, including health, dental, and vision insurance, as well as life insurance and enrollment in the County’s retirement plan. Employees receive 17 days of paid PTO/sick leave upon hire. PTO accrual increases with years of service. In addition, employees receive 13 paid holidays annually.
POSITION OVERVIEW:
This position in the Assessment/Tax Claim Office will perform clerical work as an assistant to the Chief Assessor/Tax Claim Director. More directly with the Chief Assessor as they will be processing Uniform Parcel Identifiers (UPIs). The role ensures all property information is accurate, complete, and correctly identified before deeds are recorded. The UPI Coordinator shall work closely with the Recorder of Deeds Office to ensure deeds and mortgages are processed in a timely manner. Additional responsibilities include receiving payments, researching tax records, assisting taxpayers in person and over the phone, and maintaining property card and tax record files.
EDUCATION/EXPERIENCE:
A high school diploma or GED is required, supplemented by at least two years of responsible clerical experience — or any equivalent combination of training, education, and experience that provides the required knowledge, skills, and abilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Process Uniform Parcel Identifier (UPI) pre-approvals as directed by the Assessor
· Greet and assist the public, attorneys, and realtors as needed
· Follow detailed instructions accurately
· Receive daily assignments and perform tasks as directed by the Assessor/Tax Claim Director
· Ensure records are properly recorded, filed, and maintained
· Work independently when necessary and exercise sound judgment
· Maintain the per capita tax roll
· Process Homestead / Farmstead applications
· Generate monthly STEB (State Tax Equalization Board) reports
· Answer and route telephone calls appropriately
· Respond to inquiries from property owners and the public regarding real estate; refer complex issues to the appropriate staff
· Interact effectively with other County departments and outside agencies
· Operate standard office equipment, including a computer, fax machine, scanner, and copier
· Attend required training sessions
· Prepare and mail due process notices in a timely manner
· Draft letters, reports, and other departmental documents
· Enter and update information in the department’s computer systems
· Collect and record payments accurately and maintain related documentation.
Join us as a UPI Coordinator/Administrative Assistant and become an integral part of a vibrant team dedicated to excellence! Your energy, organization, and dedication will help us deliver top-tier support while advancing your career in a rewarding environment.
Pay: From $15.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
