Job Summary:
The primary focus of this role will be assisting with AP/AR and general bookkeeping tasks, as well as office administration support. The Administrative Assistant will also welcome customers and create a warm and hospitable environment in the reception area.
Duties/Responsibilities:
- Bookkeeping:
- Generating a high volume of client invoices
- Pulling and scheduling vendor invoices for weekly payment
- Researching and resolving accounting discrepancies in a timely manner
- Data entry and filing assistance.
- Administrative and Reception:
- Works as company receptionist and provides general support and direction to visitors.
- Communicate client arrivals to the appropriate TCS team members.
- Answer phones and general inquiry emails, ensuring clients are connected with the correct department and/or person.
- Assist in coordinating travel and special projects/events for owners
- Assist with maintaining the schedule and travel plans of TCS executives.
- Maintain office supply upkeep.
- Mail distribution to appropriate staff
- Other administrative tasks or errands such as filing and maintaining the appearance of client areas as assigned.
Skills/Abilities:
- Outgoing people person with excellent customer service skills.
- Punctual
- Impeccable communication skills, both oral and written.
- Team player with exceptional organizational abilities.
- Strong administrative or office experience.
- Ability to work in a fast paced environment while handling multiple projects at once.
- Comprehensive knowledge of Google Suite is preferred, knowledge of QuickBooks and
Microsoft Suite is a bonus.
- Entertainment or media industry experience is a plus.
- Associate’s or Bachelor’s in accounting a plus.
Working Conditions:
- This is an on-site position during business hours (9 a.m. to 6 p.m.), full-time, exempt position.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
