Position Type: Independent Contractor (1099)
Hours: Part-time (Approximately 10 hours per week)
Location: Remote / Work from Home (US-Based)
About Us
We are a small, dynamic 501(c)(6) business association with a dedicated team of 5 full-time employees and 1 part-time employee. We are seeking a reliable, detail-oriented contract bookkeeper to manage our daily financial transactions. You will serve as our primary, consistent point of contact for all things bookkeeping, working directly between our internal staff and our external CPA.
www.yposouthern7.org
Position Overview
This is a pure, transactional bookkeeping role. We already have an established PEO that handles our payroll/HR administration and a CPA who manages our high-level financial reporting and tax filings. Your role will be the critical link in the middle—ensuring all day-to-day accounts payable, accounts receivable, and banking protocols are strictly maintained so our general ledger is clean and ready for our CPA’s monthly review.
Key Responsibilities
- Accounts Receivable: Manage and record daily deposits within QuickBooks Online to ensure membership dues and revenue are tracked accurately.
- Accounts Payable: Input all checks, vendor invoices, and other operational payments into QuickBooks Online.
- Daily Banking Controls: Check daily banking fraud notices and alerts to protect the association's assets.
- Cash Management Support: Securely prepare and input outgoing bank wire transfers on an as-needed basis.
- Third-Party Reconciliations: Manage monthly reconciliations with our 3rd-party vendor.
- Tax Season Support: Assist our external CPA with annual Form 1099 preparation and data verification at year-end, if needed.
- CPA Month-End Handoff: Ensure the general ledger is fully reconciled, balanced, and ready for handoff to our CPA by the designated month-end deadline.
Qualifications & Experience
- Experience: Minimum of 3 years of professional bookkeeping experience.
- Non-Profit Familiarity: Prior experience working with 501(c)(6) trade associations, chambers of commerce, or 501(c)(3) non-profits is preferred.
- Software Expertise: Advanced, day-to-day proficiency in QuickBooks Online and Microsoft Excel.
- Banking Systems: Comfortable navigating online commercial banking platforms, handling wire transfers, and managing daily fraud prevention tools.
- Security & Compliance: Must be comfortable working within strict internal control environments. All wire inputs, payment releases, and account changes are strictly bound by a dual-approval process requiring executive authorization.
- Reliability: Looking for a long-term partner who can provide consistent monthly availability, perform daily check-ins for time-sensitive fraud notices, and meet month-end deadlines.
- Communication: Strong communication skills to collaborate efficiently with our internal team and external CPA.
- Background Check: Candidate must successfully pass a comprehensive background check (criminal and credit history) prior to contract signing.
Skills Needed:
- Microsoft Office Suite
- Proficient in QuickBooks Online
- Strong Organizational Skills
- Deadline and Detail Oriented
- Previous experience in similar role preferred
Job Type: Part-time
Pay: From $30.00 per hour
Benefits:
- Flexible schedule
- Work from home
Work Location: Remote
