Construction Administrative Assistant
Full-Time 40hrs per Week
100% In-Office (No Remote Work available)
ABOUT US
Based in Eastern Washington, we are a fast-growing General Contractor looking for a driven, competent self-starter to join our team. We are seeking an experienced Construction Administrative Assistant to work fully in-office and support the successful execution of our upcoming projects. We take pride in our work, our people, and our workplace culture. If you take pride in your skills, have an aptitude for learning and growth, and possess a desire to scale alongside a dynamic company, apply today.
POSITION OVERVIEW
We are seeking a dependable professional to handle daily administration, workforce onboarding, and contract compliance. The ideal candidate is self-motivated, coachable, and possesses strong attention to detail to support our project managers and accounting workflows.
KEY RESPONSIBILITIES
General Administration
- Manage daily office workflows: copying, scanning, mailing, and maintaining organized digital and hard-copy files.
- Handle incoming and outgoing phone calls with a professional, courteous demeanor.
- Manage vendor accounts and assist with Accounts Payable (AP) tasks.
Workforce Administration
- Lead the in-processing and onboarding of new hires.
- Maintain accurate, confidential employee documents and personnel files.
- Serve as a helpful point of contact for employee questions and administrative needs.
Contract & Project Administration
- Provide administrative support to Project Managers.
- Manage and track all contract compliance-related submittals.
- Assist with billing, invoicing, and accounts payable processes.
QUALIFICATIONS & SKILLS
- Experience: 2+ years of experience in Construction Administration or Construction Accounting is highly preferred.
- Technical Proficiency: Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook) and Windows. Experience with Trimble Viewpoint Spectrum and QuickBooks is a major plus.
- Communication: Exceptional written and verbal communication skills; ability to write professionally using proper grammar.
- Attributes: Distinctly self-motivated, coachable, and capable of multi-tasking effectively in a fast-paced, high-pressure environment.
- Dependability: Reliable and committed to a consistent, full-time in-office schedule.
BENEFITS
- 401(k) matching
- Employer-Paid Health, Dental, and Vision insurance
- Paid Time Off (PTO)
- Opportunities for professional growth and learning
Job Type: Full-time
Pay: $27.00 - $29.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you proficient with emails, Windows, Microsoft Office?
Education:
- High school or equivalent (Required)
Experience:
- Construction Administration/Accounting: 2 years (Preferred)
Language:
License/Certification:
- Driver's License (Required)
Shift availability:
Work Location: In person
