Purchasing
General: Execute and refine goods and service procurement procedures that ensure that company procurement, contracts, insurance, qualification and accounts payable requirements are met, recommend vendors for addition or removal to the pre-approved list of qualified vendors, and ensure that vendors deliver quality products and services at reasonable prices.
Coordinating Contractors: Coordinate contractors to perform follow up work for construction projects including but not limited AC paving and concrete replacement, landscaping repair, etc. Following up with contractors to provide invoices for work completed.
Break Room and Office Supplies: Coordinate the management and ordering of supplies for the office and break room following procurement policies.
Field and Safety Supplies: Coordinate the acquisition and distribution of field and safety supplies to support the activities of Field Operations personnel.
Inventory Items: Placing orders for inventory components and special items required to make repairs to the water system, and performing goods receipts to ensure they register in SAP.
Vendor Maintenance: Coordinating adding new vendors to approved list, including collection of requirement documentation (W-9, insurance, Diversity certification, etc.). Maintaining files of said documentation for vendors.
Uniforms: Coordinating ordering or new and replacement uniforms for field operators, and administer access to lockers and deliveries from vendor. Administer ordering and distribution of other uniform items such as Customer Service Office uniforms, jackets, caps, etc.
Document Management: Coordinating of filing both hard copies and electronic copies for documents associated with Field Operations departments including but not limited to work order documents, permits, break report files, inspection forms, equipment documents, vehicle inspections, drawing review for Engineering, etc.
Monthly Operating Reports: Collecting data from Field Operation Departments and summarize in monthly operating reports (MS PowerPoint slides, MS Excel charts and tables)
Break Report Administration: Coordinating the collection of costs related to the repair or replacement of facilities damaged by third parties (drivers, contractors, etc.). Requesting police reports from local law enforcement agencies. Requesting the preparation of invoices by Accounting and following up with third parties (including insurance providers) for payment of invoices. Forwarding payments from third parties to Accounting for recording.
Permits: Applying for permits from County and City agencies to support construction activities.
Supporting Field Operations Management: Performing administrative functions for managers in the department including booking travel (flights, hotels, and rental cars), making reservations for events, renewing association memberships, scheduling meetings, and completing expense reports.
Process Improvement: Execute and refine quality assurance and control procedures that ensure the products and services produced by the department meet requirements.
Support: Provide support to other departments as required.
