Accounting Support – Mechanical & Process Piping Systems
About Charter Mechanical
Charter Mechanical is a leading provider of mechanical and process piping services throughout the Northwest, delivering high-quality solutions across a broad range of commercial, industrial, and high-tech manufacturing projects. With an average workforce of approximately 450 employees, Charter has the expertise, resources, and capacity to successfully execute complex, fast-track, and specialized projects.
Our success is built on the quality of our people. We foster a culture of collaboration, reliability, technical excellence, and continuous improvement while providing outstanding opportunities for professional growth and career advancement.
Position Summary
Charter Mechanical is seeking a motivated and detail-oriented Accounting Support 1 to join our accounting team. This position is mainly responsible for receptionist duties, clerical admin responsibilities, sorting and distributing mail, processing accounts payable invoices and other data-entry accounting functions by performing the following duties.
Essential Duties
1. Processes accounts payable invoices daily. Matches invoices to purchase orders and applies as appropriate, investigates discrepancies, assists with dispute resolution, communicates issues to supervisor and/or buyers in the field.
2. Reconciles Vendor Statements, makes phone calls as needed to vendors and project teams to resolve outstanding invoices.
3. Cross trains other departmental employees’ responsibilities to provide support when needed
Job Duties
· Processes accounts payable invoices.
· Reconciles Vendor statements and works with the vendors on missing invoices.
· Research customer discrepancies and past-due amounts with the assistance of other accounting staff.
· Maintains excellent relations with internal customers.
· Documents procedures for all tasks and invoices that require specific processes.
· Performs special projects as directed by their supervisor, i.e., scanning files, assisting with office file organization.
· Looks for areas of improvement in their responsibilities, including invoice processing efficiencies.
· Maintains punctual, regular, and predictable attendance.
· Works collaboratively in a team environment with a spirit of cooperation.
· Displays excellent communication skills including presentation, persuasion and negotiation skills required in working with customers, including the ability to communicate effectively and remain calm and courteous under pressure.
· Respectfully takes direction from supervisor.
· Other duties as assigned.
Qualifications
Ability to perform essential duties with or without reasonable accommodation and without posing a direct threat to safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.
Education & Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Certificates, Licenses and/or Registrations
There are no certificates, licenses and/or registrations needed for this position.
Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Computer Skills
Has advanced basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands & Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, use stairways to climb to multiple floors within office building, and talk or hear. The employee is occasionally required to use hands and fingers to type or dial, climb or balance, stoop, kneel, crouch or crawl, and reach with hands and arms.
The employee must occasionally lift and/or move up to 25 pounds. This position requires frequent computer use. Specific vision abilities required by this job include close vision, color vision, distance vision, depth perception, and ability to adjust focus. The noise level in the work environment is usually moderate.
What We're Looking For
We are looking for individuals who are hardworking, eager to learn, detail-oriented, and committed to delivering quality work. Successful candidates will demonstrate initiative, professionalism, and a strong desire to build a long-term career in the mechanical construction industry.
Additional Information
This is a current opening based in Portland, Oregon. Successful candidates must pass a pre-employment background check and drug screening.
To learn more about Charter Mechanical Contractors, visit www.chartermechanical.com.
Equal Employment Opportunity
Charter Mechanical embraces equal employment opportunity and inclusiveness. We are committed to providing equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, disability, genetic information, or any other status protected by applicable law.
Job Type: Full-time
Pay: From $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
Physical Setting:
Experience:
- Accounting: 1 year (Preferred)
- Microsoft Excel: 1 year (Preferred)
License/Certification:
Work Location: In person
