We are looking for a reliable Purchasing and Office Administrator. The position can be PART TIME (30 hours per week) or FULL TIME based on one's conditions. Finding the right individual is the priority. They will undertake the purchasing of parts for our shop and manage the inventory and communication with our customers, ensuring the service and billing is accurate and efficient. The ideal candidate will be VERY ORGANIZED, and capable of working with minimum supervision. They will be self-motivated, trustworthy, dependable, and mature in their attitude and conduct. They will be pleasant, understand the importance of interacting positively with customers, and be comfortable with computer systems. The ideal person will have Lists on their refrigerator! :) The person will also ensure smooth running of our business while assisting with its ongoing growth.
Responsibilities
- Coordinate purchasing of supplies and parts for service orders. Purchasing experience would be preferred.
- Assist with Accounts Receivables and Payables and work with the Sales Administrator and Bookkeeper.
- Manage inventory levels and process charges to customers invoices.
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Reach out to existing customers to follow-up on their services.
- Track stocks of office supplies and place orders when necessary
- Assist colleagues whenever necessary
Skills
- Very well organized and methodical in their thinking and process
- Proven experience in purchasing parts
- Outstanding communication and interpersonal abilities
- A pleasant personality capable of interacting with customers.
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and other computer systems
- College experience is preferred
Pay: $24.00 - $26.00 per hour
Benefits:
- Employee assistance program
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
People with a criminal record are encouraged to apply
Application Question(s):
- Can you describe how you work in a small office where you would be expected to be a self-starter and take initiative for your varied tasks?
- Can you describe your organization skills and how you have used them to bring value in your previous employment?
- Can you describe your parts purchasing experience and how you see it applying to this job?
- Are you interested in PART TIME or FULL TIME and how far do you live from Lockport?
Education:
Experience:
- Purchasing Administrative: 2 years (Required)
Location:
- Lockport, NY 14094 (Required)
Ability to Commute:
- Lockport, NY 14094 (Required)
Work Location: In person
