Overview
We are seeking a dynamic and highly organized Office Secretary to join our team and ensure the smooth operation of daily office activities. This vital role involves managing administrative tasks, providing exceptional customer support, and maintaining efficient office workflows. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for creating a welcoming and productive environment.
Responsibilities
- Manage multi-line phone systems, answer incoming calls promptly, and direct them to appropriate departments or personnel
- Handle scheduling tasks including calendar management and appointment setting using Quickbooks Workforce
- Perform data entry, maintain filing systems, and ensure accurate record-keeping for all office documentation
- Assist with bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record management
- Support office management functions such as supply inventory, filing, proofreading documents, and organizing meetings or events
- Provide exceptional customer service by addressing client needs efficiently and maintaining positive communication
Experience
- Proven clerical or administrative experience in an office environment demonstrating strong organizational skills
- Familiarity with office management software such as Google Workspace (Gmail, Calendar, Drive)
- Experience with bookkeeping software like QuickBooks is highly desirable
- Excellent computer literacy with proficiency in data entry, typing, and general computer skills
- Strong phone etiquette skills with experience managing multi-line phone systems and providing customer support
- Personal assistant or executive support experience that includes calendar management and time management skills is advantageous
Join us to be part of a vibrant team dedicated to excellence in office operations! We value energetic professionals who thrive in fast-paced environments and are eager to contribute their skills to support our organizational success.
Pay: From $17.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
