Job Overview
The AP/AR Specialist is responsible for the process of accounts payable and accounts receivable while providing support to the broader finance team with general ledger tasks. This role is an important part of the Accounting & Finance team providing support for key AP/AR operations. Reporting directly to the department controller ensuring timely postings of vendor invoices, credit memos (AP/AR), as well as payments (AP/AR), accurate financial coding, and helps maintain accurate financial records for month-end closing, acting as a crucial link between vendor management and internal financial reporting.
Key Responsibilities:
Accounts Payable / Accounts Receivable:
- · Receive, verify, and code vendor invoices for approval.
- · Receive, and post vendor statements.
- · Match invoices to purchase orders, statements, and posting for timely payment.
- · Run customer statements.
- · Reconcile vendor statements and resolve discrepancies, disputes, and outstanding invoices (using department resources as necessary).
- · Maintain retail vendor master files and 1099 records.
- · Review, reconcile, and post vendor rebates, bonuses, etc.
General Accounting Duties
- · Perform daily data entry and post journal entries to the general ledger.
- · Assist with month-end close activities, including account reconciliations, accruals, and expense tie-outs.
- · Reconcile company credit card statements and bank accounts.
- · Ensure tax reporting & compliance.
- · Maintain orderly electronic and physical financial files.
- · Assist with month end, quarter end, and year end closing process.
- Utilize Excel for data analysis, reporting trends in accounts receivable/payable aging reports, and supporting budgeting activities.
- Contribute to internal controls by adhering to company policies on data entry accuracy and financial system security protocols.
- Other administrative tasks as needed to support the departmentQualifications
- Proven experience in accounting or finance roles with a strong understanding of accounts receivable/payable processes.
- Familiarity with accounting software such as QuickBooks, Xero, Sage, PeopleSoft or similar systems; experience with Workday or UltiPro is a plus.
- Knowledge of GAAP (Generally Accepted Accounting Principles), SOX compliance standards, and governmental accounting practices.
- Strong numeracy skills coupled with attention to detail for account reconciliation and journal entry accuracy.
- Proficiency in Excel data analysis including pivot tables, formulas, and financial modeling techniques.
- Ability to perform high-volume data entry accurately while maintaining focus on quality control.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Demonstrated understanding of corporate accounting concepts such as balance sheets, general ledger management, credit analysis, and tax experience is preferred.
Van’s Tire Pros provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
