QUALIFICATIONS/SPECIFICATIONS:
- Education: High school diploma or equivalent required. Additional education in office or business administration preferred.
Experience: Two years of office administration or clerical experience required. Experience with shipping and receiving and inventory preferred.
Knowledge and Skills:
- Proficient in Microsoft Word and MS Office applications.
- Good interpersonal skills in communicating with vendors, and in completing forms and records.
- Knowledge of purchasing, shipping and receiving procedures.
- Knowledge of how to use office equipment, scanners, fax machines and copiers
- Knowledge of how to use shipping and receiving equipment, electronic and manual pallet jacks
- Ability to independently compose clear, concise correspondence.
- Knowledge of proper English usage, spelling, punctuation, and grammar.
- Excellent proofreading skills.
- Must be able to work independently with little direction and multi-task.
- Must be able to concentrate and pay high attention to detail.
- Ability to follow oral and written directions and work effectively with others as a team.
- Ability to solve practical problems, interpret instructions and perform mathematical calculations involving fractions, decimals, and percentages.
- Excellent interpersonal, customer service, and satisfaction-oriented skills are highly essential.
- Good reception and telephone techniques.
- Skills in planning and organization of multiple duties and projects.
- Assist with contracts and filling out legal intake forms for new contracts.
Licenses: Oklahoma Driver’s License
INTERNAL AND EXTERNAL WORKING RELATIONSHIPS:
- Internal contact with all departments to provide and gather information.
- External contact with general public and vendors to provide and gather information.
SUPERVISORY RESPONSIBILITY/ACCOUNTABILITY:
Direct Supervision – None.
Indirect Supervision – None.
Budget/Money/Material – Responsible for assigned computer hardware and software.
Reports to – Manager, Facilities Management
PHYSICAL EFFORT:
Must be able to lift materials, boxes of records, and equipment weighing up to 25-50 pounds. Some stooping, bending, and squatting may be required when retrieving files or moving boxes. Repetitive computer and telephone use. Sitting for long periods of time.
WORKING CONDITIONS:
Exposure to heat, cold and other undesirable weather conditions.
SPECIAL REQUIREMENTS:
- Must maintain THD record confidentiality according to HIPAA regulations.
- Must possess willingness and ability to perform job-related travel.
FLSA Status: Non-Exempt
